Payroll

This feature is available after applying for WORKS Payroll.

You can calculate and pay monthly payrolls and bonuses for employees.

You can integrate with the HR and Attendance service to calculate Payroll, and send closed results the Accounting service as slips.
Created files are provided for filing withholding taxes to National Tax Service Hometax and Wetax.
It also provides files for filing to National Tax Service Hometax and data for acquisition/loss of 4 major insurance policies, by searching simplified payment statements of income earners.

Manage Payday

You can set the payday for payroll calculations and manage multiple sequences.
You can set multiple sequences in the ‘Payroll > Settings > Set Payroll’ menu.

The Payday page is laid out as follows.

 

Area Description
① Search window Search the payday according to the base year
② Add Add Payday
③ Download Download Payday List
④ Payday list Check, edit, and delete the payday
⑤ Edit Edit Selected Payday Item
⑥ Delete Delete Selected Payday Item

Add Payday

The following describes how to add a payday.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Manage Payday’ from the menu.
    • All paydays for the current year are set by default and searched.
  4. Click 'Add'.
  5. Enter the payday information in the Add Payday pop-up window, and then click ‘Save’.

    • Payroll Month: Select a payroll month.
    • Sequence: Enter the sequence. You can enter a number between 1 and 99. Usually, the sequence starts with the 1st.
    • Payday: Enter the date to pay the payroll. (E.g., 2022-01-25)
    • Title: Enter the title of the payday. (E.g., regular payroll for January)
    • Start Date, End Date: Select the calculation start and end dates of the payroll for the payday. (E.g., 2022-01-01, 2022-01-31)
    • Payroll Statement Disclosure: Select ‘Disclose’ or ‘Do Not Disclose’, depending on the disclosure status of the payroll statement.
      • If set to ‘Do Not Disclose’, then employees can't view the payroll month and sequence in the ‘My Work > Manage Payroll’ menu.
      • You can set this item to ‘Do Not Disclose’ while working on payroll jobs and change it to ‘Disclose’ when sending payroll statements after closing the payroll and creating slips, allowing employees to check their payroll statements.
    • Status: You can set one of the following three status.
      • Outstanding: You can configure the paydays with set payment dates in advance.
      • Open: You can set the status for the payroll you’re currently working on. Usually, when you're working on the current month's payroll, you start the job in the ‘Open’ status.
      • Closed: You can set the status for the payroll once it’s done. If the payday is ‘Closed’, then you can search the payday but can't edit or enter.
    • For Part-timers: Set this item as ‘Yes’ if the payday to be added is an exclusive payday for part-timers.
    • Payroll Statement Note: You can enter matters to be instructed to employees through ‘※ Notice’ at the bottom of the payroll statement.

      For employees to view payroll statements in ‘My Work’, the payroll manager must set the following two items.

      1. Set the ‘Payroll Statement Disclosure’ item as ‘Disclose’.
      2. Set the ‘Status’ item to 'Closed'.

The sequence for additional income for year-end tax settlement is the 99th sequence of December.

  • The amount entered into the 99th sequence of December, even if the amount is not actually paid and only withheld for tax processing, is entered for the purpose of adding up income for year-end tax settlement.

Edit Payday

The following describes how to edit a payday.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Manage Payday’ from the menu.
  4. From the list of paydays, click of the payday to be edited.
  5. Enter the information in the Edit Payday pop-up window, and then click ‘Save’.
    • For more information about editing items, see Add Payday.

Download Payday List

The following describes how to download the payday list.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Manage Payday’ from the menu.
  4. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the paydays that match the entered conditions.
  5. Click 'Download'.
    • The payday list is downloaded as an Excel file.
      The downloaded file is saved as "ManagePayday_yyyymmdd_hhmmss.xlsx" in the Downloads folder.

Delete Payday

The following describes how to delete a payday.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Attendance’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Manage Payday’ from the menu.
  4. From the list of paydays, click of the payday to be deleted.
  5. Click ‘OK’ in the confirmation pop-up window.
    If the payroll amount is entered in the payday to be deleted, then you can delete the payday after selecting and deleting the entire list in ‘Payroll > Payroll > Enter Payroll’.

     

Manage Target

You can manage the targets to receive the payment on the payday.

The Manage Payroll Target page is laid out as follows.

Area Description
① Search window Searches payroll targets according to search conditions

  • Payroll Month and Sequence: You can only select if their payday status is ‘Open’ and the latest payday and sequence are automatically selected and displayed
② Import Import all payroll targets registered in the HR service (See Import Payroll Target)

  • If you imported targets in the same payroll month sequence, the button is disabled
③ Add Target Add Payroll Targets
④ Close Aggregation / Cancel Closed Aggregation Close/cancel the targets for the payroll month and sequence (See Close Aggregation of Payroll Targets)
⑤ Download Download Payroll Targets
⑥ Delete Delete one or more target items selected
⑦ Target list Check, edit, and delete the payroll target list
⑧ Edit Edit Selected Target Item
⑨ Delete Delete Payroll Target by Item

Import Payroll Target

You can import all payroll targets registered in HR service.

The following describes how to import all payroll targets.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Manage Target’ from the menu.
  4. Click ‘Import’.
  5. Enter the information in the Import pop-up window, and then click ‘Save’.
    • Payroll Month, Payroll Sequence: Import the current employees and retired employees who meet the start date and end date entered in the Manage Payday menu.
    • Personnel Information Base Date: Enter the base date for the personnel information to be imported from the HR service. The information of joining (prospective) employees after the base date is not reflected.
    • If there is an employee who has already been added as a payroll target or whose target information does not exist, then the Employee List pop-up window will be displayed. Proceed after checking the employee information.

    Import Payroll Target imports the information of current employees and retired (retiring) employees between the start date and end date set in the ‘Manage Payday’ menu. It does not import (prospective) employees joining after the personnel information base date.

    <Example> When calculating the payroll for January 2024

    • Payroll start date and end date: 2024. 1. 1.~2024. 1. 31.
    • Personnel information base date: 2024. 1. 10.

    An employee who retires on 2024. 1. 20. is a payroll target.
    Although the employee will retire, the employee is included in the target as a person appointed to retire between the payroll start date and end date.

    An employee who joins on 2024.01.20 is not a payroll target.
    Since this employee is hired after the personnel information base date, the January payroll is not provided.

    If an employee not reflected automatically in the Import feature must be included as a target , then you can enter the employee by clicking ‘Add’. For more information, see Add Payroll Targets.

     

    If Enter Retirement Benefit has been completed for a retiring employee, then the retirement date for the payroll target won't be updated even if you change the retirement date or cancel the retirement in Personnel Information of the HR service. In this case, update the retirement date from the ‘Settings > Manage Master > Individual HR Data‘ tab.

Add Payroll Targets

If a target is not reflected automatically by importing or the personnel information has been changed after importing, then you can delete the payroll target and add again. In addition, you can use when adding in the unit of employees or department without bulk adding targets through importing.

For prospective employees, you can manage their payroll by setting them as payment target for the period after the employment date.

If the personnel information has been changed for all targets, then delete all targets in the list of payroll targets and click ‘Import’. For more information, see Import Payroll Target.

The following describes how to add a payroll target.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Manage Target’ from the menu.
    • This menu displays the latest payday and sequence with the payday status ‘Open’.
  4. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of payroll targets that match the entered conditions.
  5. Click 'Add'.
  6. Enter the payroll target information in the Add pop-up window, and then click ‘Save’.
    • Payroll Month, Payroll Sequence: Import the current employees and retired employees who meet the start date and end date entered in the ‘Manage Payday’ menu.
    • Personnel Information Base Date: Enter the base date for the personnel information to be imported from the HR service. The information of joining (prospective) employees after the base date is not reflected.
    • Target: Search and select the target.
      • Employee: Search employee name to add.
      • Department: Click the department icon to select the department. If you select ‘Include Suborganizations’, members of suborganizations are included.
        • If you select a department, all members of the department are added and you can delete by employee.

Edit Payroll Target

You can edit details to be reflected in the payroll of members that has not arrived.

The following describes how to edit a payroll target.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Manage Target’ from the menu.
    • This menu displays the latest payday and sequence with the payday status ‘Open’.
  4. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of payroll targets that match the entered conditions.
  5. From the list of targets managed, click for the item to be edited.
  6. Edit the information in the Manage Target pop-up window, and then click ‘Save’.
    • Number of Deductible Family Members: Enter the number of dependent family members (including children) including the employee.
    • Number of Deductible Children: Enter the number of children between the ages of 8 and 20. (As of 2024)
    • You can automatically import retired employees included in the payroll month’s sequence.
    • There are cases when you must prepare to pay the wage income settlement and retirement benefit before appointing retirement. You can edit the retirement date in ‘Edi’] of Manage Target or ‘Payroll > Settings > Manage Master > Individual HR Data’. However, if you haven’t appointed retirement, be careful that the employee can be registered again as a current employee on the next payday.
    • Prospective employees can only be registered as targets once their employment date arrives.
    • Calculation method when there are children between ages 8 and 20 among deductible family members
      • Number of Deductible Family Members: Enter the number of dependent family members (including children) including the employee.
      • Number of Deductible Children: Enter the number of children between the ages of 8 and 20. (As of 2024)
        • Having 1 child between the ages of 8 and 20: 12,500 KRW
        • Having 2 children between the ages of 8 and 20: 29,160 KRW
        • Having 3 children between the ages of 8 and 20: 29,160 + 25,000 KRW for each child after 2 children
          • E.g., monthly payroll of 3,500,000 KRW (excluding non-taxable and child tuition benefits)
          • Number of Dependent Family Members: 4 including the employee (including 2 children between ages 8 and 20)
          • Number of Deductible Family Members: 4
          • In this case, the withholding tax amount is 49,340 KRW - 29,160 KRW = 20,180 KRW

Close Aggregation of Payroll Targets

The following describes how to close the aggregation of payroll targets after finalizing the payroll month and sequence.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Manage Target’ from the menu.
    • This menu displays the latest payday and sequence with the payday status ‘Open’.
  4. Click ‘Close Aggregation’.
  5. Check the details in the confirmation pop-up window, and then click ‘OK’.
    • Once the aggregation is closed, ‘Close Aggregation’ is changed to ‘Cancel Closed Aggregation’.
    • To cancel the aggregation closing job after closing aggregation, click ‘Cancel Closed Aggregation’. Once the closed aggregation is canceled, ‘Cancel Closed Aggregation’ is changed back to ‘Close Aggregation’.

Download Payroll Targets

The following describes how to download payroll targets.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Manage Target’ from the menu.
  4. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the payroll targets that match the entered conditions.
  5. Click 'Download'.
    • The payday list is downloaded as an Excel file.
The downloaded file is saved as ‘ManageTarget_yyyymmdd_hhmmss.xlsx’ in the Downloads folder.

Delete Payroll Target

The following describes how to delete one or more payroll targets or delete one target for each item.

However, you can’t delete targets if the payroll amount has been entered or the target management status is Aggregation Closed.

If you delete a target, base information and entered payroll history of the deleted target are deleted.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Manage Target’ from the menu.
  4. Delete one or more payroll targets or a payroll target for each item using the following method.
    • Delete One or More Payroll Targets: Select the targets to be deleted in the list of payroll targets, click ‘Delete’ at the top of the list, and click ‘OK’ in the confirmation pop-up window.
    • Delete by Item: In the list of payroll targets managed, click workplace_delete of the target, and then click in the confirmation pop-up window.

Managing Payroll of Part-timers and Filing for Taxes
You can import the part-timer payroll data calculated in the HR service and manage and file for taxes in the same way as general payroll targets.

  1. In ‘Payroll > Manage Payday’, add and open an exclusive payday for part-timers.
  2. Select the exclusive payday for part-timers in the ‘Manage Targets’ menu, and then click ‘Import’.
    • You can click ‘Add Target’ to add part-timer payroll targets individually. See Add Payroll Target.
  3. Check the targets imported and click ‘Close Aggregation’.
    • Additional aggregation is not closed in the ‘Close Basic Data’ menu.
    • You can set payroll accounts, etc. of the targets in the same way as general payroll targets in the ‘Individual HR Data’ tab of the ‘Payroll > Settings > Manage Master’ menu.
    • You can calculate and manually enter the payroll for part-timers in the ‘HR > Part-timer > Manage Part-time Employee’ menu.
    • You can search the part-timer payroll data imported by selecting and searching the exclusive payday for part-timers in the ‘Payroll > Payroll > View Payroll menu’. In the same way as general payroll targets, you can search by including taxable payroll for filing taxes, such as the performance report and simplified payment statement, or download filing data.
    • Bank transfer files for part-timer payroll bulk transfer can be created in the same way as the general payroll targets in the ‘Create Bank Transfer File’ tab in the ‘Payroll > Payroll > Create Payroll File’ menu.
    • Retirement settlements for retired part-time employees are processed in the same way as general payroll targets. For the method of retirement settlement, see the Automatic Aggregation of Settlement Payroll for Retired Employees tab of the ‘Year-End Tax Settlement > Aggregate Yearly Payroll’ menu.

Close Basic Data

You can manage the work results and leave periods by integrating with Personnel Appointment. You can also add or edit them outside of the integration.

You can only import data from the ‘Integrate Work Result’ and ‘Integrate Payroll Change’ tabs by setting Aggregation Closed in the Manage Targets menu.

Integrate Work Result

After closing Manage Target, you can link and manage the work results of the employees.

The Integrate Work Result page is laid out as follows.

Area Description
① Search window Search payroll targets whose aggregation is closed according to search conditions

  • Payroll Month and Sequence: You can only select if their payday status is ‘Open’ and the latest payday and sequence are automatically selected and displayed
② Import Import work results of the payroll target
③ Upload Bulk upload work history of the payroll target
④ Close Aggregation / Cancel Closed Aggregation Close/cancel after integrating work results
⑤ Download Download Work Result Integration Payroll Targets
⑥ List of payroll targets integrated with work results Check, edit, and delete the list of payroll targets integrated with work results
⑦ Edit Edit Selected Work Result
⑧ Delete Delete payroll targets integrated with work results

Import Work Results

The following describes how to import attendance history results of payroll targets.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click the ‘Integrate Work Result’ tab of 'Payroll > Close Basic Data' from the menu.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  4. Click ‘Import’.
  5. Enter the information in the Import pop-up window, and then click ‘Save’.
    • Payroll Month, Payroll Sequence: Import the current employees and retired employees who meet the start date and end date entered in the ‘Manage Payday’ menu.
    • Reflection Start Date, Reflection End Date: Set the work result period to be reflected in payroll.
      • Usually, work results reflect the previous month's information. (E.g., when paying the payroll in January 2024, the reflection start/end dates for Import Work Result are designated as 12-01-2023/12-31-2023.)
When targets are added to Manage Target after the completion of Close Basic Data, you can click ‘Import’ or ‘Add’ again in the ‘Close Basic Data’ menu to link the work results of the Attendance service.

Edit Work Result Integration

You can edit the work result integration information of employees.

You can only edit by clicking ‘Close Aggregation’ to ‘Cancel Closed Aggregation’.

The following describes how to edit the work result integration information.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click the ‘Integrate Work Result’ tab of 'Payroll > Close Basic Data' from the menu.
  4. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of work result integration that matches the entered conditions.
  5. From the list of work result integration, click of the target to be edited.
  6. Edit the information in the Edit Work Results pop-up window, and then click ‘Save’.

Close Aggregation of Work Result Integration

The following describes how to close the aggregation of work result integration after completing work result integration of the payroll target.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click the ‘Integrate Work Result’ tab of 'Payroll > Close Basic Data' from the menu.
  4. Click ‘Close Aggregation’.
  5. Check the details in the confirmation pop-up window, and then click ‘OK’.
    • Once the aggregation is closed, ‘Close Aggregation’ is changed to ‘Cancel Closed Aggregation’.
    • To cancel the aggregation closing job after closing aggregation, click ‘Cancel Closed Aggregation’. Once the closed aggregation is canceled, ‘Cancel Closed Aggregation’ is changed back to ‘Close Aggregation’.

Upload Work Result Integration

You can batch upload work results of the payroll target.

The following describes how to upload work results.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click the ‘Integrate Work Result’ tab of 'Payroll > Close Basic Data' from the menu.
  4. Click ‘Upload’.
  5. In the Upload Work Result Integration page, click ‘Work Result Integration Upload Form’ to download the template file.
    • The sample file is downloaded as an Excel file.
  6. Create and save the work results of the payroll target by referring to the template file.
  7. In the Upload Work Results page, drag the work result file into the ‘Drag the file with the mouse.’ area, or click ‘Attach File’ to select the work result file and click ‘Open’.
  8. From the preview list of upload files, check the details of the work results to be uploaded, and then click ‘Enter’.
    • If the upload fails, then you can check the reason in the Upload Error Details area. Resolve the cause of the error and upload again.

Download Work Result Integration

You can download the final value of the work results.

The following describes how to download work results.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click the ‘Integrate Work Result’ tab of 'Payroll > Close Basic Data' from the menu.
  4. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of work result integration that matches the entered conditions.
  5. Click 'Download'.
    • The list of work result integration is downloaded as an Excel file.
The downloaded file is saved as ‘CloseBasicData_WorkResultIntegration_yyyymmdd_hhmmss.xlsx’ in the Downloads folder.

Delete Work Result Integration

The following describes how to delete payroll targets integrated with work results.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click the ‘Integrate Work Result’ tab of 'Payroll > Close Basic Data' from the menu.
  4. In the list of work result integration, click of the target, and then click ‘OK’ in the confirmation pop-up window.

Once deleted, the information of the employee is not deleted, but the registered work hours are reset to ‘0’.

Integrate Payroll Change

After closing target management, you can import leave information of the HR service or add and manage other payroll changes, such as probationary, disciplinary, or unpaid leaves.

The Integrate Payroll Change page is laid out as follows.

Area Description
① Search window Search payroll targets whose aggregation is closed according to search conditions

  • Payroll Month and Sequence: You can only select if their payday status is ‘Open’, and the latest payday and sequence are automatically selected and displayed
② Import Leave Information Import leave information of the payroll target
③ Add Add Payroll Change Result
④ Close Aggregation / Cancel Closed Aggregation Close/cancel after integrating leave information or adding payroll change results
⑤ Download Download Payroll Change Result Integration
⑥ Payroll change payroll target list Check, edit, and delete the payroll change payroll target list
⑦ Edit Edit Selected Payroll Change Result Integration
⑧ Delete Delete payroll targets from payroll change results

Import Leave Information

You can import the leave period results of the payroll target.
The leave appointment history for the searched payroll month’s sequence is provided automatically if it exists.

The following describes how to import leave period results.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click the ‘Integrate Payroll Change’ tab of 'Payroll > Close Basic Data' from the menu.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  4. Click 'Import Leave Information'.
  5. Enter the information in the Import pop-up window, and then click ‘Save’.
    • Payroll Month, Payroll Sequence: Import the current employees and retired employees who meet the start date and end date entered in the ‘Manage Payday’ menu.
  • For employees who have not been reinstated on the scheduled reinstatement date entered at the time of leave appointment, as well as for employees currently on leave, their leave end date is displayed as 12-31-2099 in Payroll.
  • The reinstatement date of Personnel Appointment is imported by adding one day to leave end date of Integrate Leave Period. (Reinstatement date: 12-25-2023 → leave end date: 12-24-2023)

Add Payroll Change Result

You can add payroll change results due to probation, discipline, or unpaid leave, or caused by the lack of leave appointment information in the HR service.

The following describes how to add payroll change results.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Close Basic Data’ from the menu.
  4. Click the ‘Integrate Payroll Change’ tab.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of payroll change results that match the entered conditions.
  6. Click 'Add'.
  7. Enter the payroll change result information in the Add pop-up window, and then click ‘Save’.
    • Payroll Month/Payroll Sequence: Import the current employees and retired employees who meet the start date and end date entered in the ‘Manage Payday’ menu.
    • Name: Select the target to edit the leave period information.
    • Change Classification: Select the payroll change classification.
    • Payroll Change Start Date, Payroll Change End Date: Enter the payroll change start and end dates. If two or more payroll change items exist, then enter additional change dates.
      • When entering payroll change dates, be careful not to duplicate the payroll change start date and payroll change end date.
      • When entering new payroll change information, edit the existing payroll change end date to be the day before the payroll change start date of the newly entered payroll change, and then save it before entering the new payroll change.

Edit Payroll Change Information

You can edit the leave period integration and payroll change information of employees.

You can only edit by clicking ‘Close Aggregation’ to Cancel Closed Aggregation.

The following describes how to edit leave period result integration information.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Close Basic Data’ from the menu.
  4. Click the ‘Integrate Payroll Change’ tab.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of leave period result integration that matches the entered conditions.
  6. From the list of leave period result integration, click of the target to be edited.
  7. Edit the information in the Edit Leave Period Results pop-up window, and then click ‘Save’.

Close Aggregation of Payroll Change Result Integration

The following describes how to close the aggregation after completing payroll change result integration of the payroll target.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Close Basic Data’ from the menu.
  4. Click the ‘Integrate Payroll Change’ tab.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  5. Click ‘Close Aggregation’.
  6. Check the details in the confirmation pop-up window, and then click ‘OK’.
    • Once the aggregation is closed, ‘Close Aggregation’ is changed to ‘Cancel Closed Aggregation’.
    • To cancel the aggregation closing job after closing aggregation, click ‘Cancel Closed Aggregation’. Once the closed aggregation is canceled, ‘Cancel Closed Aggregation’ is changed back to ‘Close Aggregation’.

Download Payroll Change Result Integration

You can download the final value of payroll change results.

The following describes how to download payroll change results.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Close Basic Data’ from the menu.
  4. Click the ‘Integrate Payroll Change’ tab.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of payroll change result integration that matches the entered conditions.
  6. Click 'Download'.
    • The list of payroll change result integration is downloaded as an Excel file.
The downloaded file is saved as CloseBasicData_PayrollChangeResultIntegration_yyyymmdd_hhmmss.xlsx in the Downloads folder.

Delete Payroll Change Result Integration

The following describes how to delete payroll targets integrated with payroll change results.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Close Basic Data’ from the menu.
  4. Click the ‘Integrate Payroll Change’ tab.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of payroll change result integration that matches the entered conditions.
  6. In the list of payroll change result integration, click of the target, and then click ‘OK’ in the confirmation pop-up window.
    • The leave information of the employee set in ‘Integrate Payroll Change‘ is deleted entirely.

Other Items

After closing target management, you manage details to be indicated as other items in the payroll statement.

The Other Items page is laid out as follows.

Area Description
① Search window Payroll Month and Sequence: You can only select if their payday status is ‘Open’, and the latest payday and sequence are automatically selected and displayed
② Add Add Other Items
③ Close Aggregation / Cancel Closed Aggregation Close/cancel after integrating other items
④ Other items list Check, edit, and delete the list of other items
⑤ Edit Edit Selected Other Items
⑥ Delete Delete other items

Add Other Items

The following describes how to add other items.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Close Basic Data’ from the menu.
  4. Click the ‘Other Items’ tab.
    • This tab displays the list of targets for the latest payroll month and sequence with the ‘aggregation closed’ and the payday status ’Open’.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of leave period results that match the entered conditions.
  6. Click 'Add'.
  7. Enter the leave period result information in the Add pop-up window, and then click ‘Save’.
    • Payroll Month / Payroll Sequence: It displays the payroll month and sequence.
    • Name: Select the target to be added as other items.
    • Other Item Code: Enter the other item code to be added.
      • You can set the other item code in the ‘Set Other Items’ tab of the ‘Payroll > Settings > Manage Code’ menu.
    • Setting Value: Enter in the number or text format (up to 10 characters in Korean).

Edit/Delete Other Items

You can edit the other item information of employees.

You can't edit or delete if the status is Aggregation Closed. Cancel Aggregation Closed.

The following describes how to edit other items.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Close Basic Data’ from the menu.
  4. Click the ‘Other Items’ tab.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of other items that match the entered conditions.
  6. From the list of other items, click of the target to be edited.
  7. Edit the information in the Edit pop-up window, and then click ‘Save’.
    • To delete other items, click of the target to be deleted, and then click ‘Delete’ in the confirmation pop-up window.
    • To download the searched other items data, click ‘Download’. The downloaded file is saved as ‘CloseBasicData_yyyymmdd_hhmmss.xlsx’ in the Downloads folder.

Remaining Annual Leave

You can manage remaining annual leaves of employees. Since the import feature is not provided in Remaining Annual Leave, you can register the remaining annual leaves before the occurrence of new annual leaves, and pay the annual leave allowance. Use this for the payment month for the annual leave allowance.

The Remaining Annual Leaves page is laid out as follows.

 

Area Description
① Search window Payroll Month and Sequence: You can only select if their payday status is ‘Open’, and the latest payday and sequence are automatically selected and displayed
② Upload Upload Targets of Remaining Annual Leave Payroll
③ Download Download Remaining Annual Leave Payroll Targets
④ Remaining annual leave list Check, edit, and delete the list of remaining annual leaves
⑤ Edit Edit Selected Remaining Annual Leaves
⑥ Delete Delete the targets of remaining annual leave payroll

Edit/Delete Remaining Annual Leave

You can edit the leave period result integration information of employees.

You can't edit or delete if the status is Aggregation Closed. Cancel Aggregation Closed.

The following describes how to edit remaining annual leaves.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click the ‘Remaining Annual Leaves’ tab of 'Payroll > Close Basic Data' from the menu.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  4. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of remaining annual leave payroll targets that match the entered conditions.
  5. In the list of remaining annual leave payroll targets, click for the item to be edited.
  6. Edit the information in the Edit Work Results pop-up window, and then click ‘Save’.
    • To delete remaining annual leaves, click of the target to be deleted, and then click ‘Delete’ in the confirmation pop-up window.

Upload Targets of Remaining Annual Leave Payroll

The following describes how to upload remaining annual leaves of payroll targets.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Close Basic Data’ from the menu.
  4. Click the ‘Remaining Annual Leaves’ tab.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  5. Click ‘Upload’.
  6. In the Upload Remaining Annual Leaves page, click ‘Remaining Annual Leave Upload Form’ to download the template file.
    • The sample file is downloaded as an Excel file.
  7. Create and save the remaining annual leaves of the payroll target by referring to the template file.
  8. In the Upload Remaining Annual Leaves page, drag the remaining annual leave file into the ‘Drag the file with the mouse.’ area, or click ‘Attach File’ to select the remaining annual leave file and click ‘Open’.
  9. From the preview list of upload files, check the details of the remaining annual leaves to be uploaded, and then click ‘Enter’.
    • If the upload fails, then you can check the reason in the Upload Error Details area. Resolve the cause of the error and upload again.

Download Remaining Annual Leave Payroll Targets

You can download the final value of remaining annual leaves.

The following describes how to download remaining annual leaves of payroll targets.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click the ‘Remaining Annual Leaves’ tab of 'Payroll > Close Basic Data' from the menu.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  4. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the list of remaining annual leaves that match the entered conditions.
  5. Click 'Download'.
    • The list of remaining annual leaves is downloaded as an Excel file.
The downloaded file is saved as ‘CloseBasicData_RemainingAnnualLeaves_yyyymmdd_hhmmss.xlsx’ in the Downloads folder.

Enter Payroll

You can create and enter the payroll of employees and calculate withholding taxes and four major insurance policies.

The Enter Payroll page is laid out as follows.

Area Description
① Search window Search payroll targets whose aggregation is closed according to search conditions

  • Payroll Month and Sequence: You can only select if their payday status is ‘Open’, and the latest payday and sequence are automatically selected and displayed
② Calculate Payroll Calculate Payroll
③ Copy Payroll Copy Payroll
④ Upload Upload Payroll
⑤ Calculate Withholding Tax and Four Major Insurance Policies Calculate Withholding Tax and Four Major Insurance Policies
⑥ Settle Health/Employment Insurance The settlement of health and employment insurances every year is operated if the base date of the payroll month sequence is April
⑦ Delete Delete Payroll Item
⑧ View Payroll Data View Payroll Data
⑨ Payroll list View and edit the payroll list, and view the statement
⑩ Edit Edit Selected Payroll
⑪ View Statement View Payroll Statement

Calculate Payroll

You can calculate payroll. You can calculate individually by employee or calculate all targets at once.

The following describes how to calculate payroll.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Enter Payroll’ from the menu.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  4. Select the item to calculate payroll for from the payroll list, and then click ‘Calculate Payroll’ button.
  5. Set the information in the Calculate Payroll pop-up window, and then click ‘Save’.

    • If you click ‘Save’, then the calculated results are entered in the applicable payroll item for each individual. Select the target in the Enter Payroll page and click ‘View Payroll Data‘ to check the amount saved.
    • Payroll Month and Sequence: You can check the selected payroll month and sequence.
    • Calculation Method: Calculates the payroll set to Apply Payroll Master, Apply Calculation Formula, and Apply Overtime Work Allowance. You can omit calculation methods or payroll items not used for the payment of payroll.
      • Apply Payroll Master: Calculates the payroll applied with class and annual salary tables, and the allowance not applied with class and annual salary tables, either with payment due dates or provided as fixed allowance every month without payment due dates. It calculates the payroll that need to be prorated for the month.
      • For detailed descriptions of class and annual salary tables, see Manage Master.
      • When prorating the payroll calculation for joined or retired employees and employees on leave, the denominator is applied with the actual calendar dates of the month.
        February → 28 or 29 days
        June → 30 days
        July → 31 days
      • The unpaid payroll from the previous month, etc. can't be prorated automatically. You must calculate it manually and enter it in the retroactive payroll item.
      • Prorating payroll of joined or retired employees: Prorating is applied based on the employment date for joined employees and the retirement date entered on the retirement appointment for retired employees.
      • Prorating monthly payroll: Prorates a newly started or terminated payroll item.

        <Example>
        If the payment for the A allowance of 100,000 KRW has been started as of June 15: Calculated as 100,000 / 30 days * number of days from June 15 to 30 (16 days)
        If the payment for the A allowance of 100,000 KRW has been terminated as of June 15: Calculated as 100,000 / 30 days * number of days from June 1 to 15 (15 days)
        If the payment for the A allowance of 100,000 KRW has been increased to 150,000 KRW as of June 15: Calculated as 100,000 / 30 days * number of days from June 1 to 14 (14 days) + 150,000 / 30 days * number of days from June 15 to 30 (16 days)

      • Prorate or calculate zero salary of employees on leave: Calculates the payroll item of employees on leave for the current month with the configured percentage or processes the payroll of zero salary targets as zero salary.

        <Example>
        If A leave period is from June 1 to 14: Calculated by applying the configured leave calculation rate for 14 days
        If A leave period is from June 1 to September 30: Calculated by applying the percentage of the leave period.
        If A unpaid leave is from June 8 to September 30: Calculate as zero salary from the start date and for the period of unpaid leave

      • For maternity leaves before/after childbirth: Since the period is specified with the combination of paid and unpaid leaves, and the reflected payroll amount differs according to the prioritized support target status, calculate and enter manually for these periods.
      • Apply Calculation Formula: You can apply different payroll calculation according to the employment type, job title, and union status, or calculate the payroll based on the ordinary wage payroll.
      • For calculation formula application settings, see Payroll Calculation Formula.
      • If you don't need to use a specific calculation formula, then you don't need to preview and save with the calculation formula when calculating payroll.E.g, when deducting 1% as union fees from the calculated basic salary (1 million KRW) and calculated meal allowance (100,000 KRW), calculate the basic salary and meal allowance by applying the master from Calculate Payroll, and then select union fees from the calculation formula and save.
        The result of (1,000,000 + 100,000) X 1% = 11,000 KRW of union fee is entered in the union fee deduction code.
      • Apply Overtime Work Allowance: Calculates the overtime work allowance and unused annual leave allowance.
      • To calculate overtime work allowance or unused annual leave allowance, you need to first set the ordinary wage and create payroll master.
      • To set the ordinary wage, see Payroll Service > Settings > Manage Code > Set Ordinary Wage.
      • If you're calculating the allowance from the time entered in the ‘Payroll > Close Basic Data > Link Work Results (Attendance)’ menu, set it to Use.
        Payroll Master Calculation formula
        E.g., basic salary 1,000,000 / monthly fixed work hours X over time work hours X payment rate
        Meal allowance 100,000 / monthly fixed work hours X over time work hours X payment rate
        • The calculated amounts are added and calculated using Number of End Digits to Handle set in Manage Payroll Code.
        • To calculate the overtime work allowance, you must set the monthly fixed work hours and payment rate (%). For monthly fixed work hours and payment rate (%) settings, see Overtime Work Allowance Calculation Formula.
      • Payroll Item: Check to select the payroll item to be calculated.
      • Click ‘Preview’ to check the calculated result in the Preview Payroll Calculation area on the right side.
      • For master management and calculation management settings, see Manage Master and Manage Calculation Formula.
      • To delete the payroll calculation history saved, click ‘Delete’.

Copy Payroll

If the previous month’s payroll item and calculation formula are the same, then you can copy and import the payroll item.
You can select individuals or all employees to copy the payroll.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Enter Payroll’ from the menu.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  4. Select the target to calculate the payroll for from the payroll list, and then click ‘Copy Payroll’.
  5. Set the information in the Copy Payroll pop-up window, and then click ‘Save’.
    • Current Payroll Month: It displays the latest payroll month and sequence with the payday status ‘Open’.
    • Original Payroll Month: Click ‘Find’ to select the original payroll month and sequence to copy.
    • Payroll Item: Check to select the payroll item to be copied.
    • Click ‘Preview’ to view the item in the Preview area on the right side.
    • To delete the payroll history saved and copied, click ‘Delete’.

Upload Payroll

You can batch upload payroll items not applied with payroll calculation methods. This feature is used if manual entry is unavailable, or when uploading large amounts of payroll.

The following describes how to upload payroll.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Enter Payroll’ from the menu.
  4. Click ‘Upload’.
  5. In the Upload Payroll page, click ‘Payroll Upload Form’ to download the template file.
    • The sample file is downloaded as an Excel file.
  6. Create and save the work history of the payroll target by referring to the template file.

    How to Create Payroll

    • Don't delete the first and second rows.
    • Enter the payroll starting from the third row.
    • You can only upload one row per login ID.
    • For payroll codes, you can enter and upload one or multiple codes at once.
    • You can't upload if an empty value exists in the payroll code value. Fill the value with ‘0’.
    • When saving the upload file, save as the *.xlsx extension.

     

    • When implementing the WORKS Payroll service mid-year, you must register the annual payroll.
    • You can use the retirement and year-end tax settlement features only after registering the payroll from January up until the system implementation.
    • You can upload the payroll ledger before the system implementation in Import Data.
  7. In the Upload Payroll page, drag the payroll file into the ‘Drag the file with the mouse.’ area, or click ‘Attach File’ to select the payroll file and click ‘Open’.
  8. From the preview list of upload files, check the details of the payroll to be uploaded, and then click ‘Enter’.
    • If the upload fails, then you can check the reason in the Upload Error Details area. Resolve the cause of the error and upload again.

Edit Payroll

You can enter items to which the calculation formula does not apply or edit the calculated payroll items.

The following describes how to edit the payroll.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Enter Payroll’ from the menu.
    • This menu displays the latest payroll month, sequence, and information of applicable employees with the payday status ‘Open’.
  4. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the payroll that matches the entered conditions.
  5. From the payroll list, click of the target to be edited.
  6. Enter the information in the Enter Payroll pop-up window, and then click ‘Save’.

    • Amount: Enter the amount in the applicable code.
    • Entry Method: The payroll method is automatically entered as one of the five forms (Automatic, Manual, Copied, Uploaded, Calculated), and it is automatically changed when the payroll method is changed.
    You can also upload or manually enter the payroll code calculated using the Calculate Payroll feature.
    However, if you calculate using the Calculate Payroll feature again after uploading or copying the payroll, the calculated value is entered as the final value.

Calculate Withholding Tax and Four Major Insurance Policies

After completing the calculation of the payroll items, click ‘Calculate Withholding Tax and Four Major Insurance Policies’ to calculate the withholding tax and four major insurance policies.
The following describes how to calculate the withholding tax and four major insurance policies.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Enter Payroll’ from the menu.
    • This menu displays the latest payroll month, sequence, and information of applicable employees with the payday status ‘Open’.
  4. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the payroll that matches the entered conditions.
  5. Select the item to calculate the withholding tax and four major insurance policies from the payroll list, and then click ‘Calculate Withholding Tax and Four Major Insurance Policies’.
  6. Enter the information in the Enter Payroll pop-up window.
    • Payroll Month and Sequence: You can check the selected payroll month and sequence.
    • Payroll Item: Select the item to be calculated.
      • Click ‘Preview’ to view the calculation history in the Preview area on the right side.
      • To delete the calculation history of the withholding tax and four major insurance policies, click ‘Delete’.
      • Preview area: You can check the calculated withholding tax and four major insurance policies.
  7. Family Count Calculation: The employee is included in ‘Number of Deductible Family Members’ in Manage Payroll Target.

  8. Income tax calculation:
    • It is calculated based on the withholding income tax table (revised in March 2024) of the selected year. If the withholding income tax table changes, then the WORKS Payroll service will automatically reflect the revised table.
    • Employees can select the withholding tax amount from 80%, 100%, and 120% of the tax amount according to the withholding income tax table.
    • The withholding tax amount settings can be set by Tax Amount (Tax Rate) for each individual in ‘Payroll > Settings > Manage Master > Individual HR Data’.
    • The local income tax is calculated as 10% of the calculated income tax.
    • You can calculate the income tax of foreigners applicable for a fixed tax rate.
      • For foreigners applicable for a fixed tax rate, the calculation of income tax can&apos;t be applied according to the simplified income tax chart.
      • When set as a foreigner, unless you enter the fixed tax rate start date and maturity date, their income tax is calculated with the simplified income tax chart in the same ways as Koreans.
      • The fixed tax rate start date and end date can be set in ‘Payroll > Settings > Manage Master > Individual HR Data’.
      • The payroll items exempt from taxation are also taxed, and the company’s share (employer’s share) of insurance fees are also taxed (excluding national pension) as well.
      • You must set the rate of company's share of the employment insurance. For rate settings, see Setting Payroll.
        Comparison example of taxation between the employee with a fixed tax rate and general worker

        Tax Exempt Item Individuals with Fixed Tax Rate General Workers
        Various tax exempt items including meal allowance Taxed Tax exempt
        Company’s share of national pension Tax exempt Tax exempt
        Company’s share of health insurance Taxed Tax exempt
        Company’s share of national long-term care insurance Taxed Tax exempt
        Company’s share of unemployment benefit premium Taxed Tax exempt
        Company’s share of employment stability and vocational skills development premium Taxed Tax exempt
  9. Calculate National Pension:
    • The national pension is calculated for the co-payment share based on the monthly remuneration (base monthly income).
    • Monthly remuneration of each employee is based on the monthly national pension remuneration entered in the ‘Individual HR Data’ tab of ‘Payroll > Settings > Manage Master’. You need to enter the changed remuneration through the National Pension Service every year for accurate calculation.
    • When no payroll amount has been paid, the national pension deduction is calculated as 0 KRW.
    • If the calculated national pension already exists in the same payroll month sequence, the deduction item is not additionally calculated in the new payroll month sequence.
    • For joining employees, the national pension deduction is calculated only for the joining employees on the first day. If you need national pension deduction for employees who joined in the middle of a month rather than the first day (1st), then enter it manually.
    • For employees above the age of 60, who are exempt from the business place enrollment target, the national pension deduction is not calculated.
    • The upper and lower limits of monthly remuneration (base monthly income) are applied in the calculation of the national pension deduction.
    • To set the national pension deduction target, click of the target in ‘Payroll > Settings > Manage Master > Individual HR Data’ and select ‘Do Not Deduct’ for National Pension Deduction Method in the Social Insurance area. It is set to ‘Standard’ by default.

      Upper and lower limits of monthly remuneration (base monthly income)
      Upper and lower limits of monthly remuneration (base monthly income) are announced by the Minister of Health and Welfare by the end of March every year, and they are applied for one year starting in July of that year.

      • The minimum and maximum base monthly income to be applied from 7.1.2020. to 6.30.2021. are 320,000 KRW and 5,030,000 KRW respectively
      • Minimum and maximum base monthly incomes to be applied from 2021.7.1. to 2022.6.30. are 330,000 KRW and 5,240,000 KRW respectively.
  10. Calculate Health Insurance:
    • The health insurance premium and national long-term care insurance premium are calculated according to individual HR data settings based on taxed income. For joined employees, enter the monthly remuneration for health insurance filed at the time of joining. For current employees, you need to enter the monthly remuneration for health insurance announced by the National Health Insurance Service in April, to calculate accurate health insurance premium.
    • When no payroll amount has been paid, the health insurance deduction is calculated as 0 KRW.
    • If the calculated health insurance and national long-term care insurance already exist in the same payroll month sequence, the deduction item is not additionally calculated in the new payroll month sequence.
    • For joining employees, the health insurance deduction is calculated only for the joining employees on the first day.
    • The upper and lower limits based on health insurance premium are applied in the calculation of the health insurance deduction.
    • In the case of foreigners, check the applicability of the health insurance, and apply it accordingly.
    • For overseas employees, check the following matters to determine the deduction amount. For changes in the reduction rate, select after checking with the National Health Insurance Service.
      • If only the employee is in overseas: 50% reduction applied
      • If the employee is in overseas with, dependents: 100% reduction applied
    • Health insurance reduction rate:
      Applicable Insurance Reduction Rate
      Health insurance 50% or 60%
      Long-term care insurance 30%
      • If Reduction Rate is selected in the Social Insurance area of ‘Payroll > Settings > Manage Master > Individual HR Data’, then the amount is calculated by deducing the health insurance and long-term care insurance reduction amounts. To set the health insurance deduction target, click of the target in ‘Payroll > Settings > Manage Master > Individual HR Data’ and select ‘Do Not Deduct’ for Health Insurance Deduction Method in the Social Insurance area.

      Upper and lower limits of insurance premium (2024)

      • Health Insurance Premium Rate = 3.545%
      • The lower limit of health insurance monthly remuneration = 279,266 KRW
      • The upper limit of health insurance monthly remuneration = 119,625,106 KRW
      • Long-term Care Insurance Rate = 12.95063469675599%
  11. Calculate Employment Insurance:
    • The employment insurance (8/1,000 for employees) is calculated based on remuneration (taxable wage). For the employment insurance, the employee and employer pay 8/1,000 respectively.
    • To set a foreigner deduction target who is not a mandatory target of the employment insurance, click of the target in ‘Payroll > Settings > Manage Master > Individual HR Data’ and select ‘Do Not Deduct’ for Employment Insurance Deduction Method in the Social Insurance area.
    Settings of the four major insurance policies for each individual can be set in the Social Insurance area of ‘Payroll > Settings > Manage Master > Individual HR Data’.

Settle Health and Employment Insurances

You can calculate and check health insurance and employment insurance settlements for current employees and retired employees, and reflect them in the payroll ledger.
The settlement is done in every April for current employees and at the time of retirement for retired employees.

The following describes how to settle health and employment insurances.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Enter Payroll’ from the menu.
  4. Select the target to settle the health/employment insurance premium, and then click ‘Calculate Health/Employment Insurance Premium’.
  5. Set the health/employment insurance premium settlement stages in order.
    • [1. Calculate] tab is the first stage. Follow the stages in order.
    • To move between tabs, click ‘Previous’ or ‘Next’.
    • The Health and Employment Insurance Settlement stages are as follows.
      • 1. Calculate
      • 2. Aggregate Income
      • 3. Settle Health/Employment
      • 4. Record Details on Payroll Ledger

1. Calculate

 

The payroll information of employees is searched. Set the payroll information to reflect the settled insurance premium, and then click ‘Next’.

  • Payroll Month and Sequence: It displays the payroll month and sequence to reflect the settled insurance premium.
  • Payroll Month Start / Payroll Month End: Select the start and end months to aggregate the payroll and insurance premium. In particular, the start and end years must be the same. (E.g., start in 2021, end in 2021)
  • Settlement Base Year: Select the base year for settlement. The insurance premium rate is applied according to the selected year.
  • Settlement Year: Select This Year's Settlement for retired employees and Previous Year's Settlement for current employees.
    • This Year's Settlement: It is entered in the deduction code with the mark set as M2 - Settlement of Health Insurance Premium (This Year), L2 - Settlement of Long-term Care Insurance Premium (This Year), or E2 - Settlement of Employment Insurance Premium (This Year).
    • Previous Year's Settlement: It is entered in the deduction code with the mark set as M3 - Settlement of Health Insurance Premium (Previous Year), L3 - Settlement of Long-term Care Insurance Premium (Previous Year), or E3 - Settlement of Employment Insurance Premium (Previous Year).
    • You can check or set the mark of the deduction code in the ‘Manage Payroll Code’ tab of ‘Payroll > Settings > Manage Code’.
    • If an employee who has continued to work from the previous year retires in or before April of this year, then the employee must perform both This Year's Settlement and Previous Year's Settlement.
    • If the premium insurance settlement for the previous year has already been finalized by the Insurance Service, then you can omit Previous Year's Settlement. Manually enter or upload the insurance premium from Previous Year's Settlement in the deduction code that is marked as ‘(Previous Year)’.

2. Aggregate Income

Check and edit the total taxable payroll, prepaid insurance premium deposited upon receiving payroll, number of payroll months, and number of health insurance premium months, and then click ‘Next’.

  • The payroll months in which the payroll occurred are entered in ‘Number of Payroll Months’ of the list. If the payroll was calculated for each month, then the number of months that the payroll was received is entered.
  • To edit the health insurance premium, click of the target from the list to enter the additional payroll, and then click ‘Save’.
    • Additional Payroll: Enter the additional payroll to be reflected in the premium insurance settlement. Enter a negative number (-) when the payroll must be deducted because of leaves, etc.
    • Number of Payroll Months: Enter the number of months worked. (E.g., if the employee joined on 2024.03.31, enter 10 as the number of months, corresponding to the months from March to December.)
    • Number of Health Insurance Payment Months: Enter the number of health insurance payment months. (E.g., if the employee joined on 2024.03.31, enter 9 as the number of months, corresponding to the months from April to December.)

3. Settle Health/Employment

The calculation results are shown according to income aggregation. Compare the settlement results of each premium insurance with the data from the Insurance Service, and then click ‘Next’.

[3. Settle Health/Employment] tab has ‘Previous’ that opens the previous tab and always resets the details viewed.

4. Record Details on Payroll Ledger

Details of health and employment insurance premium settlements can be recorded on the payroll ledger. Depending on the situation, click ‘Save Health Insurance Premium’, ‘Save Employment Insurance Premium’, or ‘Save Health/Employment Insurance Premium’ to record on the payroll ledger.
However, only check the result value for the health insurance because split payment for current employees may occur in every April. Recording the payroll ledger is not advised.

View Payroll Data

You can search the calculated payroll based on the payroll item code.

The following describes how to view payroll data of payroll targets.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Enter Payroll’ from the menu.
    • This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  4. Select the payroll data to search from the payroll list, and then click ‘View Payroll Data’.
  5. Check the payroll details of the target in the View Payroll Data pop-up window.
    • To download the searched payroll data, click ‘Download’. The downloaded file is saved as ‘ViewPayrollData_yyyymmdd_hhmmss.xlsx’ in the Downloads folder.

Delete Payroll

You can delete selected payroll items.

The following describes how to delete a payroll item.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Enter Payroll’ from the menu. This tab displays the list of targets for the latest payroll month and sequence with the payday status ‘Open’.
  4. Select the payroll item to be deleted from the payroll list, and then click ‘Delete’.
  5. Check the details in the confirmation pop-up window, and then click ‘OK’.
    • You can only delete (processed as 0 KRW) payroll amount already calculated. If you want to exclude an employee from the payroll ledger, you must delete the payroll, and then delete the employee from ‘Manage Targets’.
    • To restore deleted payroll, start again from Calculate Payroll or enter the payroll by selecting ‘Edit’ in the payroll list.

View Payroll

You can search the payroll ledger, payroll history, tax ledger, and payroll statement.
Depending on the searched reports, you can download them as an Excel or PDF file.

In the View Payroll menu, you can only search items. To edit and delete payroll, work in the ‘Enter Payroll menu’.

View Payroll Ledger

You can search the history of employees’ payroll as an Excel file.

You must set the design of Payroll Ledger in the ‘Set Reports’ menu to search and download payroll ledgers. The design of payroll ledgers can be set in the ‘Payroll Ledger’ tab of the ‘Payroll > Settings > Set Reports’ menu.

The following describes how to view payroll ledgers.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > View Payroll’ from the menu.
  4. Click the 'View Payroll Ledger' tab.
    • You can view the current payroll month and sequence.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the payroll ledgers that match the entered conditions.
  6. Select the payroll ledger from the payroll ledger list, and then click ‘View Payroll Ledger’.
    • You can select multiple payroll ledgers.
  7. Set the item in the View Payroll Ledger pop-up window, and then click ‘OK’.
    • Payroll Ledger Name: Select a payroll ledger that has already been set.
    • Aggregation Standard: Select the aggregation standard between ‘By Month’ or ‘By Month and Sequence’.
    • Personal Information: Select whether to display personal information.
  8. Check the payroll ledger information in the Preview Payroll Ledger pop-up window.
    • To download the searched payroll ledger, click ‘Download’. The downloaded file is saved as ‘ViewPayroll_ViewPayrollLedger_yyyymmdd_hhmmss.xlsx’ in the Downloads folder.

View Payroll History

You can search the history of employees&apos; payroll by item or sequence.

The following describes how to view the payroll history.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > View Payroll’ from the menu.
  4. Click the 'View Payroll History' tab.
    • You can view the current payroll month and sequence.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the payroll history records that match the entered conditions.
  6. From the list of payroll history records, click in the payroll history records item to be searched.
  7. Set the item in the View pop-up window, and then click ‘OK’.
    • Personal Information: Select whether to display personal information.
    • Month/Sequence With No Value: You can display or hide payroll months and sequences with no payroll.
    • Number of Recent Months: Select the number of months you want to search.
      • You can search the payroll history up to one year, searching the current month’s payroll if the value is 0 and the payroll of 11 months from the previous month if the value is 11.
      • You can’t search the sequences after the selected payroll month and sequence. You can only search sequences before the selection.
  8. Check the payroll history information in the Preview Payroll History pop-up window.
    • To download the searched payroll history, click ‘Download’. The downloaded file is saved as ‘ViewPayroll_ViewPayrollHistory_yyyymmdd_hhmmss.xlsx’ in the Downloads folder.

View Tax Ledger

You can check the content of each payment and deduction item, taxable payroll, and tax exempt items.

The following describes how to search the tax ledger.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > View Payroll’ from the menu.
  4. Click the ‘View Tax Ledger’ tab.
    • You can view the current payroll month and sequence.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the tax ledgers that match the entered conditions.
  6. From the list of tax ledgers, click in the tax ledger item to be searched.
  7. Set the item in the View pop-up window, and then click ‘OK’.
    • Personal Information: Select whether to display personal information.
    • Month/Sequence With No Value: You can display or hide payroll months and sequences with no payroll.
    • Number of Recent Months: Select the number of months you want to search.
      • You can search the payroll history up to one year, searching the current month’s payroll if the value is 0 and the payroll of 11 months from the previous month if the value is 11.
      • You can’t search the sequences after the selected payroll month and sequence. You can only search sequences before the selection.
  8. Check the tax ledger information in the Preview Tax Ledger pop-up window.
    • The payroll items in the payroll ledger are displayed by tax item. To set each tax item of the payroll item, refer to Manage Payroll Code.
    • To download the searched tax ledger, click ‘Download’. The downloaded file is saved as ‘ViewPayroll_ViewTaxLedger_yyyymmdd_hhmmss.xlsx’ in the Downloads folder.

View Payroll Statement

You can search standard payroll statements (implemented on 2021.11.19) and batch download them.

The following describes how to search standard payroll statements.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > View Payroll’ from the menu.
  4. Click the ‘View Payroll Statement’ tab.
    • You can view the current payroll month and sequence.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can view the payroll statements that match the entered conditions.
  6. Download and check one or more payroll statements or each payroll statement using the following method.
    • Download One or More Payroll Statements: Check to select the payroll statements in the list of payroll statements, click ‘Batch Download Payroll Statements’ at the top of the list, and click ‘OK’ after selecting the search format in the confirmation pop-up window.
      • Excel: The payroll statements of the selected employees are saved in an Excel file by sheet, and saved and downloaded as a single Excel file.
      • PDF (ZIP file): The payroll statements of selected employees are saved as individual PDF files in a single ZIP file to be downloaded.
    • Individual Download: From the list of payroll statements, click of the payroll statement. The payroll statement is downloaded in the PDF format.

      Area Description
      Employee Information
      It displays paid items (Scheduled/Non-scheduled: Set in the payment code item of the ‘Manage Payment Code’ tab in the ‘Payroll > Settings > Manage Code’ menu.)
      It displays of deductible items
      It displays work hours, if they exist, such as the work status (overtime, holiday, night)
      It displays details set as other items, if they exist
      It is displayed if the calculation method for the payment/deduction item exists (Set in the payment or deduction code item in the ‘Manage Payroll Code’ tab of the ‘Payroll > Settings > Manage Code’ menu. If statement notes manually entered when entering the payroll exist, the statement notes are displayed first.)
      It is displayed if the details for Payroll Statement 1 and 2 are entered (set in the ‘Payroll > Payroll > Manage Payday’ menu)
You can’t configure a separate design for the payroll statement. You can only search using the form of the standard payroll statement provided.

Reports

You can check reports that can compare and verify the payroll of the current month with a specific month in the past.

Compare Current and Previous Months

In this report, you can select the current month and previous month or a specific month and sequence in the past, and display the difference in amount by individual and payroll item. Using this feature, you can easily identify unexpected differences in the payroll amount.

The following describes how to compare the payroll between the current and previous months.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Reports’ from the menu.
  4. Click the ‘Compare Current and Previous Months’ tab.
    • The configured payroll items are searched.
  5. Select the payroll month to be compared by clicking ‘Find’ for Current Payroll Month and Previous Payroll Month, and then click ‘Close’.
    • You can’t search if the selected Current Payroll Month and Previous Payroll Months are the same.
  6. Check to select the payroll item to be compared from the payroll code list, and then click ‘View Current and Previous Months Comparison Report’.
  7. Enter the information in the View pop-up window, and then click ‘View’.
    • Percentage Difference to Report: Enter a percentage between 0 and 100. The range of extracted data changes according to the value entered into this option. If you enter 0, then the payroll items with no gap are searched first.
    • Personal Information: Select whether to display personal information.
  8. Check the result of comparing payroll of current and previous months in the Preview Current and Previous Months Comparison pop-up window.
    • The amount calculated by subtracting the previous month's amount from the current month's amount is displayed as ‘Gap’ and ‘Percentage’.
    • To download the searched current and previous months comparison results, click ‘Download’. The downloaded file is saved as ‘Reports_CurrentandPreviousMonthsComparison_yyyymmdd_hhmmss.xlsx’ in the Downloads folder.

Payroll Validation Report

This validation report is provided according to the report type by selecting the current month and previous month or a specific month and sequence in the past. You can check various validation items that could be missed by the payroll admin, such as when the net payment amount exceeds the standard, or when duplicate accounts have been reflected.

The following describes how to view payroll validation reports.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Reports’ from the menu.
  4. Click the ‘Payroll Validation Report’ tab.
    • You can search the items for report types and type codes in a table format.
  5. Enter the search conditions in the search window, and then click ‘Search’.
    • You can search the items that match the entered conditions. Even if the selection options are not applicable for some detailed views, they are not set separately, and all of them are recognized as required items.
    • Current Payroll Month, Compared Payroll Month: Select the current month and the month to be compared.
    • Standard Fluctuation Rate (%): Enter the difference in the standard as a percentage between 0 and 100.
    • Standard Net Payment Amount: Enter the standard net payment amount.
    • Standard Number of Payments: Enter the standard number of payments.
    • Personal Information: Select whether to display personal information.
  6. The following six payroll validation reports are searched, depending on the report type.
    Type Code Report Type Description
    1 Duplicate Payroll Account It displays the list of employees whose payroll was deposited into the same account for the current payroll month
    2 Net Payment Amount in Excess of Standard Amount It displays the list of employees whose net payment amount for the current payroll month exceeded the standard net payment amount entered
    3 Excess of Standard Number of Payments During One Month It displays the list of employees whose number of payments for the current payroll month exceeded the standard number of payments entered
    4 Tax Rate in Excess of Standard Fluctuation Rate It compares the tax rates for the current payroll month and compared payroll month, and displays the list of employees whose fluctuation rate exceeds the standard fluctuation rate entered
    5 Tax Amount 0 KRW It displays the list of employees whose withholding tax amount is 0 KRW for the current payroll month
    6 Individuals with Fixed Tax Rate It displays the list of employees applied with the foreigner fixed tax rate for the current payroll month

7. To validate the content according to the report type, click in the report.

To download the searched report, click ‘Download’. The downloaded file is saved as the file name of each report type in the Downloads folder.

Create Payroll File

After completing the calculation and search of payroll, you can create payroll slips, send statements, and create bank transfer files all at once before disclosing the payroll statements to employees.

Send Payroll Slip

You can send slips automatically to the Accounting service, or save them as Excel files.
You can’t download or create two payroll month sequences as one slip.

The report settings for Create Payroll Slip can be set in the ‘Payroll Slip’ tab of the ‘Payroll > Settings > Set Reports’ menu.

The Send Payroll Slip page is laid out as follows.

Area Description
① Search window Search according to payroll month and sequence search conditions
② Payroll list View and edit the payroll list, and view the statement
③ Preview Preview the payroll slip to be sent
④ Send Slip Send Payroll Slip
⑤ Cancel Slip Cancel the slip sent

The following describes how to send payroll slips.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Create Payroll File’ from the menu.
  4. Click the ’Send Payroll Slip’ tab.
    • You can view the current payroll month and sequence.
  5. Select the payroll month and sequence to be searched in the search window, and then click ‘Search’.
    • You can search the items that match the entered conditions.
  6. To check before sending the payroll slip, click workplace_edit.png for the item to enter the information, and then click ‘OK’.
    • Management Number: Select the management number to be searched.
    • Slip Date: Select the slip date.
    • Script Text in Front of/Behind Note: Enter the text to be added in front of or behind the existing note. The added text is shown in the note of the accounting slip.
    Type Entered Text Printed Note
    Script text in front of note 202111_ 202111_(Sales) payroll
    Script text behind note _202111 (Sales) payroll_202111
    If you’re using a separate accounting program, then only follow the instruction until Step 5.
  7. Check the payroll slip in the Preview Payroll Slip pop-up window.
    • To download the payroll slip, click ‘Download’. The downloaded file is saved as ‘ViewPayrollSlip_yyyymmdd_hhmmss.xlsx’ in the Downloads folder.
  8. In the payroll slip list, click ‘Send Payroll Slip’ in the item to be sent.
  9. Enter the information in the Create Payroll Slip pop-up window, and then click ‘Send’.
    • You can’t change the form of the slips sent automatically to the Accounting service.
    • After sending a slip, you can cancel the sent slip and send it again. Click in the slip item to be canceled.
It is reflected in the ‘Payroll’ item of the ‘Type’ field of the list in the ‘Accounting > Manage Slips > Create Linked Data Slip’ menu.

Send Payroll Email

You can send payroll statements of employees to the email addresses set.

You can send emails after setting the Disclose Payroll Statement item as Disclose in the Manage Payday menu.
Set email addresses of employees in ‘Admin > Member’.

The Send Payroll Email page is laid out as follows.

Area Description
① Search window Search according to payroll month and sequence search conditions
② Payroll list Check the list of payrolls that can be sent by email
③ Send Email Send Payroll Statement Email

Send Email

The following describes how to send payroll statements to employees through the email addresses set.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Create Payroll File’ from the menu.
  4. Click the ‘Send Payroll Email’ tab.
    • You can view the current payroll month and sequence.
  5. If necessary, select the payroll month and sequence to be searched in the search window, and then click ‘Search’.
    • You can search the items that match the entered conditions.
  6. Click ‘Send Email’ in the payroll statement to send the email therefrom.
  7. Click ‘Send’ in the confirmation pop-up window.
    • Once sent, the send date and time are displayed under ‘Latest Send Date and Time’ of the list.

Create and Download Bank Transfer File

You can create and use payroll transfer files to enable bulk transfer of payroll.

The report settings for bank transfer files can be set in the ‘Bank Transfer File’ tab of the ‘Payroll Service > Settings > Set Reports’ menu.
Since forms differ by bank and change often, if you edit the bank forms yourself and download, the bulk transfer can be done more conveniently.

The following describes how to create bank transfer files.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > Create Payroll File’ from the menu.
  4. Click the ‘Create Bank Transfer File’ tab.
    • You can view the current payroll month and sequence.
  5. If necessary, select the payroll month to be searched in the search window, and then click ‘Search’.
    • You can search the items that match the entered conditions.
      If the payday is for part-timer, you can download the part-timer payroll transfer file and pay the payroll if the account information of part-timer payroll targets is registered.
  6. Select the target to create from the list viewed, and then click ‘Create Bank Transfer File’.
  7. Select the bank transfer file name in the Create Bank Transfer File pop-up window, and click ‘OK’.
  8. Check the creation result in the Preview Bank Transfer File pop-up window, and then click ‘Download’.
    • The downloaded file is saved as ‘BankTransferFile_yyyymmdd_hhmmss.xlsx’ in the Downloads folder.
    • The saved file can be uploaded to online banking of the transaction bank during bulk transfer, or can be passed to the manager of the bank branch for transfer.

View Payroll Tax Forms

You can view and issue three types of payroll certificates (receipt for wage and salary income tax withholding, income tax withholding confirmation, and book of wage and salary income withheld) requested by employees. If the issuance method is ‘Issue Original (no seal)’, the payroll admin needs to stamp the certificate requested by the employee and send it to them. The admin can re-issue the certificate in the ‘Issue Manually (sealed)’ type requested by the employee. In addition, the admin can manually issue the payroll certificate on behalf of the employee.

The View Payroll Tax Forms page is laid out as follows.

 

Area Description
① Search window Search according to request date and issuance number conditions
② Issue Receipt for Wage and Salary Income Tax Withholding Issue Receipt for Wage and Salary Income Tax Withholding
③ Issue Certificate of Income Tax Withheld Issue Certificate of Income Tax Withheld
④ Issue Book of Wage and Salary Income Withheld Issue Book of Wage and Salary Income Withheld
⑤ Payroll tax form list Checks the status of payroll tax forms issued

  • Status: It displays the status Request In Progress or Completed according to the current issuance stage
  • Request Date: the date that the admin requested the data for the form
  • Issue Date: the date of actual issuance. In this case, issue with the issuance number
  • Number of Issuances: the number of times the issued forms have been printed. The issuance due date is not specified.
  • Issue:
    • ‘Issue Manually’: It is displayed when it is requested to issue manually. Click to download as a PDF file
    • ‘Issue’: It is displayed when it is requested to issue original and before the issuance. Click to issue the certificate
    • ‘Reissue’: It is displayed after requesting to issue manually or issue by admin. Click to re-issue the certificate

Issue Receipt for Wage and Salary Income Tax Withholding

Wage income refers to the generated income from economic activity, as a compensation for labor or service provided by a worker for production activities. The receipt for wage and salary income tax withholding is a document that records the history of withholding tax receipt from wage income in detail.

The following describes how an admin issues the receipt for wage and salary income tax withholding on behalf of an employee.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > View Payroll Tax Forms’ from the menu.
    • You can search the current certificate issuance status and information based on the request date.
  4. Click ‘Issue Receipt for Wage and Salary Income Tax Withholding’.
  5. Enter the information in the Issue Receipt for Wage and Salary Income Tax Withholding pop-up window, and then click ‘Save’.
    • Name: Select the employee to issue the receipt for.
    • Number of Copies: Enter the number of copies to be issued.
    • Imputed Year: Select the previous year for receipt issuance.
      • The issuance of previous year's receipt for wage and salary income tax withholding for current employees can be done after the payment statement submission due date (March 10). (E.g., year-end tax settlement for 2021 is issued on or after March 10, 2022.)
      • Upon retirement, the issuance of settled receipt for wage and salary income tax withholding can be done after the settlement of retired employee&apos;s wage income is completed.
    • Personal Information: Select whether to display personal information.
    • Language: Select Korean or English.
    • Purpose of Issuance: Enter the purpose of issuance.
  6. Check that the form has been issued in the search list.
    • To download the issued form as a PDF file, click ‘Issue’.
    • After printing it, stamp manually and send it to the employee.

Issue Certificate of Income Tax Withheld

The income tax withholding confirmation (formerly class A wage and salary income tax withholding confirmation) is a confirmation form to be submitted to government offices or financial institutions as a proof for acquired income and withholding income tax history of businesses or workers.

The payroll amount and income tax amount can be checked by month, and the sum amount is only shown after the payroll date and sequence are closed.

The following describes how an admin issues the income tax withholding confirmation on behalf of an employee.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > View Payroll Tax Forms’ from the menu.
    • You can search the current certificate issuance status and information based on the request date.
  4. Click ‘Issue Certificate of Income Tax Withheld’.
  5. Enter the information in the Issue Certificate of Income Tax Withheld pop-up window, and then click ‘Save’.
    • Name: Select the employee to issue the receipt for.
    • Payroll Month: Select the payroll month to be issued. (Up to 13 months can be issued, and you can enter the period regardless of the year.)
    • Purpose of Use: This item is required. Enter the purpose of use. (E.g., income confirmation or employment confirmation)
    • Place of Submission: Enter the place of submission. (E.g., financial institution or embassy)
    • Date Created: Enter the date created. The default value is the current date and can be changed.
    • Personal Information: Select whether to display personal information.
    • Language: Select Korean or English.
    • Purpose of Issuance: Enter the purpose of issuance.
  6. Check that the form has been issued in the search list.
    • To download the issued form as a PDF file, click ‘Issue’.
    • After printing it, stamp manually and send it to the employee.

Issue Book of Wage and Salary Income Withheld

The book of wage and salary income withheld is a form that is issued for the period where the issuance of receipt for wage and salary income tax withholding is unavailable. After the year-end tax settlement is complete, it must be issued as the receipt for wage and salary income tax withholding.
The book of wage and salary income withheld can only be requested in Korean.

The following describes how an admin issues the book of wage and salary income withheld on behalf of an employee.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > View Payroll Tax Forms’ from the menu.
    • You can search the current certificate issuance status and information based on the request date.
  4. Click ‘Issue Book of Wage and Salary Income Withheld’.
  5. Enter the information in the Issue Certificate of Income Tax Withheld pop-up window, and then click ‘Save’.
    • Name: Select the employee to issue the receipt for.
    • Payroll Month: Select the payroll month to be issued. You can request is by year.
    • Purpose of Issuance: Enter the purpose of issuance.
  6. Check that the form has been issued in the search list.
    • To download the issued form as a PDF file, click ‘Issue’.
    • After printing it, stamp manually and send it to the employee.

File for Payroll Taxes

The provided payroll needs to be filed to the tax office every time by the 10th day of the following month. You can fill out the report forms for filing provided by WORKS Payroll and file them to the National Tax Service Hometax service.

To use this feature seamlessly, the information of the business place and filing jurisdiction is required.
Add the information in advance in the Business Place area of the ‘Business Place Information’ tab of ‘Business Support Settings > Company Information > Manage Business Place’ before using.

Report on the Status of Withholding

This report is for filing the withholding performance status, filed every month or half-year to National Tax Service Hometax.

The Report on the Status of Withholding page is laid out as follows.

Area Description
① Search window Search according to imputed year and business place search conditions
② Enter Report on the Status of Withholding Enter Report on the Status of Withholding
③ Report on the status of withholding list Check, edit, preview, download, and delete the issuance status of reports on the status of withholding
④ Edit Edit Report on the Status of Withholding

Enter Report on the Status of Withholding

The following describes how to enter reports on the status of withholding.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > File for Payroll Taxes’ from the menu.
  4. Click the ‘Report on the Status of Withholding’ tab.
    • You can search the reports on the status of withholding for all business places, created based on the current imputed year.
  5. Click 'Enter Report on the Status of Withholding'.
  6. Enter the creation information such as the extraction range in the Enter Report on the Status of Withholding page, and then click ‘Create’. All income data, including wage income, retirement income, and aggregate income, is loaded based on the Imputed Month.
    • Extraction Range: Select Company-wide or Business Place. In the case of a single business place, select ‘Company-wide’.
      • Company-wide: The data for all business places is extracted at once.
      • Business Place: Select this when extracting and reporting for each business place.
    • Representative Reporting Business Place (Reporting Business Place): This business place information is to be indicated at the top of the report on the status of withholding. This item is displayed as the Representative Reporting Business Place or Reporting Business Place, depending on the selected extraction range.
    • Report Type: Select the report type among Regular, Revised, and Post-deadline.
    • Cycle: Select the report (submission) cycle reported from the business place to the tax office between ‘Every Month’ and ‘Half-year’.
    • Report Type: Select the report type. You can make multiple selections.
      • Year-end: Select if you need to report the year-end tax settlement done in February of each year.
      • Disposition of Income: Select if you have items to withhold according to the disposition of income through corporate tax adjustment.
    • Lump Sum Payment: Select whether to pay in lump sum. If you conduct national tax return from one place when you have multiple business places, then select Yes to aggregate the amount of each business place.
    • Per-business Unit Taxation: Select whether to apply per-business unit taxation. Select in the same way as Per-business Unit Taxation Status indicated on the business registration certificate.
    • Imputed Year and Month: Select the imputed year and month of the payroll.
    • Paid Year and Month: Select the paid year and month of the payroll. They can differ from the imputed year and month.
    • Submitted Year and Month: Select the month after the paid year and month.
    • Date Created: Select based on the submitted year and month, earlier than the 10th day of each month. If the 10th day is on weekends or a holiday, then select the next day.
    • Data Extraction Standard: Data is extracted based on the imputed month.
      • Example
      • Imputed year and month 12.2020
      • Paid year and month 02.2021
      • Submitted year and month 03.2021
      • Date created 2021.03.10
  7. For additional income data that have not been entered in the Statement and Subtable area, enter additional income data by clicking ‘Add Line’ and ‘Add Line for Subtable’.
    • If a line has been created already, then click to edit it.
    • The editable area changes according to the Income Earner Income Type. Under Report Type, you can only enter ‘Adjusted Monthly Tax Refund Amount’ for lines that correspond to Total.
    • View withholding details and tax payment amount: For the additional withholding income code to be entered, you can enter the information about details, tax amount, and subtable by clicking ‘Add Line’ and ‘Add Line for Subtable’.
    For income that needs subtables, click ‘Add Line for Subtable’ to enter the subtable amount first. Click ‘Add Line’ to enter the amount on the first page of the report on the status of withholding, and then click ‘Save’ to complete editing. After completion, check the edited content of the list of withholding tax statement and tax payment amount in the Statement and Subtable area.
    If the subtable total does not match the withholding tax statement total, then you can't run and Download ‘For Filing (Plain Text)’ features. Download the file after checking and editing the total amount in the list of withholding tax statement and tax payment amount in the Statement and Subtable area.
  8. Adjust the refund tax amount in the Adjust Refund Tax Amount area.
    • Check whether an unrefunded tax amount exists for the previous month by clicking ‘Find Unrefunded Tax Amount for Previous Month’, and then select to reflect details.
    • If amendment reports or data from the past have not been transferred, then enter them in (12) Unrefunded Tax Amount for Previous Month.
    • For (19) Adjusted Monthly Tax Refund Amount Total, enter the same amount as Adjusted Monthly Tax Refund Amount in Grand Total A99.
    • (20) Tax Refund Amount Carried Over to Next Month is automatically entered as (12) Unrefunded Tax Amount for Previous Month of the following month's report on the status of withholding.
    • For the Adjusted Monthly Tax Refund Amount, the tax refund amount for the subtable needs to be adjusted as well. The total is entered automatically.
  9. After entering the report on the status of withholding, click ‘Save’.
  10. Check that the status of report creation in the search list.
    • To edit the content of the report, click ‘Edit’.
    • To check the content of the report in advance, click .
    • To download the report to be uploaded to National Tax Service Hometax, click . The file is downloaded in a format that can be uploaded to National Tax Service Hometax.
    • To delete the report, click .

The report on the status of withholding must be reported by the 10th day of every month on Hometax (https://www.hometax.go.kr/).

  1. Access Hometax, and log in with the ID and password or with a public certificate.
  2. Click ‘Report/Pay’. Clicking opens the ‘Report/Pay Details’ page.
  3. Click ‘Withholding Tax’. Clicking opens the ‘Report Withholding Tax’ page.
  4. Click ‘File by Converting File (Accounting Program)’ and file by uploading the downloaded file by ‘For Report (Plain Text)’ in the ‘Report on the Status of Withholding’ tab.

Simplified Payment Statement of Wage and Salary

You can create simplified payment statements of wages and salaries (excluding daily wage income) and submit them to National Tax Service.
Simplified payment statements of wage and salary are used as the proof documents for the provision of half-year earned income subsidy for workers.

Simplified payment statements of wage and salary must be submitted by the last day of the month after the last month of the half-year for the corresponding year (in the case of suspension, closure, or dissolution, by the last day of the month after the last month of the half-year to which the date of suspension, closure, or dissolution belongs).

  • Payments from January to June: Submitted by July 31
  • Payments from July to December: Submitted by January 31
  • Afterward, check if the amount on the reports on the status of withholding filed every month for the year matches the total amount filed through simplified payroll statements, and then make the final submission (they must agree with the retired employees and year-end tax settlement amount).
    • In the case of payroll set for the 99th sequence of December, it is added in the second half if the payday is in December.
    • If the payday is in January of the following year, then it is not added to the first half of the following year.

The following describes how to create and download simplified payment statements of wage and salary.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > File for Payroll Taxes’ from the menu.
  4. Click the ‘Simplified Payment Statement of Wage and Salary’ tab.
    • They are created and searched based on payday.
  5. Enter the issuance information of the simplified payment statement of wage and salary.
    • Imputed Year: Select the imputed year to report.
    • Half-year: Select the half-year to report between First Half and Second Half.
    • Print Date: Select the print date. The print date refers to the submission date (the date at the bottom of the page for PDF files).
    • Type: Select the purpose between For Storage and For Submission.
  6. Click ‘Next’ to check details and download the file.
    • View Statement: You can check details of the simplified payment statement and download it as a PDF file.
    • Download Electronic Media Preview File: You can download the electronic media preview file as an Excel file.
    • Download Electronic Media Plaintext: You can download the plain text file with no encryption that can be uploaded to National Tax Service Hometax. Click ‘Download Electronic Media Plain Text’, enter the following information, and then click ‘Download’.
      • Managing Business Place of Filing: Select the business place that manages the filing.
      • Submitter Type: Select the submitter between Corporate and Individual.
      • Manager Name, Manager Department, Manager Phone Number: Enter the information for the manager.

The downloaded file can be submitted on Hometax (https://www.hometax.go.kr/).
For the method of submitting payment statements and simplified payment statements, see File for Non-wage Income.

Local income tax

You can submit withheld local income taxes to Wetax.

The following describes how to create and download local income taxes.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > File for Payroll Taxes’ from the menu.
  4. Click the ‘Local Income Tax’ tab.
    • They are created and searched based on payday.
    • If the payday of the taxes to be paid, deposited in the 99th sequence of December, is in January of the following year, then they are included and entered in the local income tax for January.
  5. Enter the issuance information of the local income tax.
    • Report Type: Select the report type between ‘Month’ and ‘Half-year’.
    • Payday: Select the payment date.
    • Payroll Payment Year and Month (On Report): Select the payroll payment year and month to be displayed on the report.
    • Imputed Year and Month (On Report): Select the imported year and month of payroll to be displayed on the report.
    • Voluntary Payment Due Date (On Report): Enter the voluntary payment due date. The 10th day of the following month is the filing and payment due date. If the 10th day is a holiday, then the next day is the filing and payment due date.
    • For withholding tax amount for items not entered, such as non-wage income, you can directly enter it in the Excel file for the Wetax filing and file them.
  6. Click ‘Next’ to check details and download the file.
    • Preview: You can check details of the local income tax based on the selected payment month and download it as an Excel file.
    • Click ‘Create File for Wetax Filing’ to save the preview file with the same content as the 1. Special Levy sheet of the downloaded Excel file.
    • Create File for Wetax Filing: Download an Excel file for Wetax filing.

      • 1. Special Levy: It displays the actual content to be filed to Wetax, which is the same as the file downloaded in the Preview Local Income Tax pop-up window by clicking ‘Preview’.
      • 2. Special Levy Statement: Since the special levy statement is not a required form, data is not provided.

You can file for the downloaded local income tax file by uploading it on Wetax (https://www.wetax.go.kr/main/).

Employee's Share of Resident Tax

You can submit the employee&apos;s share of resident tax (formerly workshop tax) reports to Wetax.

The employee&apos;s share of resident tax is created and searched based on the payday. If the payroll for the 99th sequence in December is paid in January, then it is added to when filing the employee’s share of resident tax for January.

  • Imposition criteria for employee’s share of resident tax
    • It is imposed if the taxable payroll for the last 12 months (12 months from current time) divided by 12 exceeds 150 million KRW.
    • The calculated amount is for each business place, not for the entire corporation.
    • The imposed amount is the total taxable payroll paid for the reported month * 0.5%.

The following describes how to create an employee&apos;s share of resident tax.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > File for Payroll Taxes’ from the menu.
  4. Click the ‘Employee's Share of Resident Tax’ tab.
    • The items for the employee’s share of resident tax are created and searched based on the current payment year and month.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the employee’s share of resident tax for each business place that matches the entered conditions.
  6. Click ‘Next’ to check details and download the file.
    • Preview Filing Data: You can check details based on the selected employee's share of resident tax and download it as an Excel file.
    • For withholding tax amount for items not entered in the Payroll service, you can enter directly in the Excel file for the filing and file them. Create File for Filing: You can download an Excel file for Wetax filing.
      • Employee's Share of Resident Tax: It displays the actual content to be filed to Wetax, which is the same as the file downloaded in the Preview Employee's Share of Resident Tax pop-up window by clicking the ‘Preview Filing Data’ button.
      • Help (Provisions and Examples): This item is the basic content provided by Wetax, describing the Enforcement Decree of the Local Tax Act related to duty-free shops.

The downloaded file for the employee's share of resident tax can be uploaded and filed on Wetax (https://www.wetax.go.kr/main/).

The local income tax and employee's share of resident tax (formerly workshop tax) must be filed using the file for uploading provided by Wetax.
An error may occur when uploading an arbitrarily edited Excel file on Wetax. If it needs to be edited, then edit the downloaded file for uploading.

File for Social Insurance

You can create and search reports of total remuneration for health/employment accident insurances and acquisition/loss reports for joined/retired employees.

View Filing Data for Total Remuneration

After completing the year-end tax settlement, you can download the basic information for the filing of previous year’s total remuneration of health and employment insurances as an Excel file.

  • Filing due date for the previous year's total remuneration of health insurance: March 10
  • Filing due date for the previous year's total remuneration of employment accident insurance: March 15

The following describes how to search total remuneration filing data.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > File for Social Insurance’ from the menu.
  4. Click the ‘View Filing Data for Total Remuneration’ tab.
  5. Enter the filing conditions in the search window, and then click ‘Search’.
  6. Select the targets to download from the list viewed, and then click the ‘Download Filing Data for Health Insurance’ and ‘Download Filing Data for Employment Insurance’ to download them as Excel files.
  7. Check the downloaded filing data, and edit them if necessary.
    • Filing Data for Health Insurance

      • Check the filing target of total remuneration provided by the National Health Insurance Service and the search target of total remuneration filing data.
      • For health insurance, the employees who joined after December 2 of the filing year are not applicable. For employees who had a leave period during the year, check the total annual taxable payroll and number of months worked, and edit them accordingly.
      • You can file using the file downloaded in the ‘View Filing Data for Total Remuneration’ tab, or file by moving it to the file provided by the National Health Insurance Service.
    • Filing Data for Employment Insurance

      • Check and adjust the filing target of total remuneration provided by the Korea Workers' Compensation and Welfare Service and the search target of total remuneration filing data.
      • In the form provided by the Korea Workers' Compensation and Welfare Service, update Total Annual Taxable Payroll provided by View Filing Data for Total Remuneration and save it before filing.
  • When filing the total annual remuneration for current employees, check the targets guided and distributed by the Services for the filing data of health insurance and employment insurance before uploading.
  • Since the filing targets are distributed in advance through EDI, etc., download the EDI file and compare it with the calculations in the Payroll service, and proceed with filing.
  • You can set the assessment standard tax base for taxable payroll in ‘Payroll > Settings > Manage Code > Manage Payroll Code’.

Report Acquisition of Employer-provided Policyholders

For newly hired employees, the acquisition of employer-provided policyholders must be reported.
You can create a file to be uploaded on National Health Insurance EDI (nhis.or.kr).

The Report Acquisition of Employer-provided Policyholders page is laid out as follows.

Area Description
① Search window Search according to the report year
② Register New Management Number Register New Management Number
③ Download Download the employer-provided policyholder acquisition report status
④ Acquisition report list Check, edit, search, download, and delete the list of employer-provided policyholder acquisition reports
⑤ Edit Edit the internal management number information
⑥ View Report Data View and Edit Report Data
⑦ Download Report Data Download individual report data that can be uploaded on National Health Insurance Service EDI
⑧ Delete Delete report data

Register and Manage Internal Management Number

The following describes how to register and manage internal management numbers.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > File for Social Insurance’ from the menu.
  4. Click the ‘Report Acquisition of Employer-provided Policyholders’ tab.
    • The current report year is selected, and the acquisition report items according to the report year is searched.
  5. Click ‘Register New Management Number’.
  6. Enter the information in the Enter Employer-provided Policyholder Acquisition Report page, and then click ‘Save’.
    • Income Management Number: Enter the management number to manage when reporting acquisition. The management number is a number used when bundling employees who joined on a specific date or period.
    • Internal Management Name: Enter the management name of the internal management number.
    • Report Date: Select the report date.
    • [Add Target: Click ‘Register the target.’ to display the Manage Target pop-up window.
      • Select Employment Date in the pop-up window, click ‘Search’, select the target in the result list, and then click ‘OK’.
    • To delete a specific target in the list of report targets, click .
  7. Use the internal management number after confirming that it has been registered in the list.
    • To download the status of employer-provided policyholder acquisition reports searched, click ‘Download’.
    • To edit the internal management number information, click for that item.
    • To search and edit employer-provided policyholder acquisition report data, click ‘View Report Data’. (See View and Edit Report Data)
    • To delete the internal management number, click for that item.

View and Edit Report Data

The following describes how to search and edit employer-provided policyholder acquisition report data.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > File for Social Insurance’ from the menu.
  4. Click the ‘Report Acquisition of Employer-provided Policyholders’ tab.
    • The current report year is selected, and the acquisition report items according to the report year is searched.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the internal management numbers that match the entered conditions.
  6. From the list of internal management numbers searched, click in the target.
  7. In the View Employer-provided Policyholder Acquisition Report page, check the reports for ‘Common’, ‘Pension’, ‘Health’, ‘Employment’, and ‘Industrial Accident’ items.
    • Click in each tab to enter additional information necessary. After entering the information, click ‘Save’ to save.
    • Items by Insurance
      • Common: For foreigners, Nationality and Residence Status must be entered.
      • Pension: For Payment Status for Acquisition Month, select whether the pension insurance has been charged to employees who joined between the 2nd and last days of the month.
      • Employment, Industrial Accident: For contract positions, the Contract Position Termination Year and Month must be entered.
        Common Pension Health Employment Industrial Accident
        Name Report Status Report Status Report Status Report Status
        Employment Date Name Name Name Name
        Resident Registration Number Monthly Income Business Place Unit Symbol Qualification Acquisition Date Qualification Acquisition Date
        Nationality Payment Status for Acquisition Month Business Place Unit Name Job Type Job Type
        Residence Status Acquisition Code Monthly Remuneration Fixed Weekly Work Hours Fixed Weekly Work Hours
        Representative Status Qualification Acquisition Date Acquisition Code Contract Position Status Contract Position Status
        Special Job Type Qualification Acquisition Date Contract Position Termination Year and Month Contract Position Termination Year and Month
        Occupational Pension Symbol Reduction Average Monthly Remuneration Average Monthly Remuneration
        Health Insurance Certificate Business Place Delivery Status Remarks Remarks
        Accounting Insurance Charge Classification Code Insurance Charge Classification Code
        Job Type Insurance Charge Classification Cause Insurance Charge Classification Cause

Report Loss of Employer-provided Policyholders

When employees retire, you can manage loss reports of employer-provided policyholders and create files to be uploaded on National Health Insurance Service EDI.

The Report Loss of Employer-provided Policyholders page is laid out as follows.

Area Description
① Search window Search according to the report year
② Register New Management Number Register New Internal Management Number
③ Download Download the employer-provided policyholder loss report status
④ Loss report list Check, edit, search, download, and delete the list of employer-provided policyholder loss reports
⑤ Edit Edit the internal management number information
⑥ View Report Data View and Edit Report Data
⑦ Download Report Data Download individual report data that can be uploaded on National Health Insurance Service EDI
⑧ Delete Delete report data

Register and Manage Internal Management Number

The following describes how to register and manage internal management numbers.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > File for Social Insurance > Report Loss of Employer-provided Policyholders’ from the menu.
  4. Click the ‘Report Loss of Employer-provided Policyholders’ tab.
    • The current report year is selected, and the acquisition report items according to the report year is searched.
  5. Click ‘Register New Management Number’.
  6. Enter the information in the Enter Employer-provided Policyholder Loss Report page, and then click ‘Save’.
    • Internal Management Number: Enter the management number to manage when reporting loss. The management number is a number used when bundling employees who retired on a specific date or period.
    • Internal Management Name: Enter the management name of the internal management number.
    • Report Date: Select the report date.
    • Add Target: Click ‘Register the target.’ to display the Manage Target pop-up window.
      • Select retirement date in the pop-up window, click ‘Search’, select the target in the result list, and then click ‘OK’.
    • To delete a specific target in the list of report targets, click .
  7. Use the internal management number after confirming that it has been registered in the list.
    • To download the status of employer-provided policyholder loss reports searched, click ‘Download’.
    • To edit the internal management number information, click for that item.
    • To search and edit employer-provided policyholder loss report data, click ‘View Report Data’. (See View and Edit Report Data)
    • To delete the internal management number, click for that item.

View and Edit Report Data

The following describes how to search and edit employer-provided policyholder loss report data.

  1. Click the ‘Admin Menu’ at the top right of the PC web screen, and then click ‘Payroll’ in the pop-up window.
  2. Click at the top left of the screen.
  3. Click ‘Payroll > File for Social Insurance > Report Loss of Employer-provided Policyholders’ from the menu.
  4. Click the ‘Report Loss of Employer-provided Policyholders’ tab.
    • The current report year is selected, and the loss report items according to the report year is searched.
  5. If necessary, enter the search conditions in the search window, and then click ‘Search’.
    • You can search the internal management numbers that match the entered conditions.
  6. From the list of internal management numbers searched, click in the target.
  7. In the View Employer-provided Policyholder Loss Report page, check the reports for ‘Common’, ‘Pension’, ‘Health’, ‘Employment’, and ‘Industrial Accident’ items.
    • Click in each tab to enter additional information necessary. After entering the information, click ‘Save’ to save.
    • Items by Insurance
      Common Pension Health Employment Industrial Accident
      Name Report Status Report Status Report Status Report Status
      Resident Registration Number Name Name Name Name
      Retirement Date Loss Date Loss Date Loss Date Loss Date
      Phone Number Loss Code Loss Code Loss Cause Loss Cause
      First-day Acquisition, Current Month Loss Payment Status Average Monthly Remuneration for 3 Months Prior to Retirement Total Remuneration for Current Year
      - In the case of an employee whose loss date is later than 2022.07.02, separately enter before and after the loss date
      (01.01~06.30/07.01~12.31)
      Total Remuneration for Current Year
      Total Remuneration for Current Year Total Remuneration for Previous Year (01.01 - 06.30)
      Total Remuneration for Previous Year (07.01 - 12.31)
      Total Remuneration for Previous Year
      Number of Calculated Months for Current Year Detailed Loss Cause Detailed Loss Cause
      Settlement Classification for Previous Year
      Total Remuneration for Previous Year
      Number of Calculated Months for Previous Year
      • Pension: For First-day Acquisition, Current Month Loss Payment Status, indicate the insurance premium payment status of employees who joined on the first day of the month but retired in the joining month.
      • Health
        • For Settlement Classification for Previous Year, select the settlement classification for health insurance settlement of employees who retired in or before April of each year.
        • When Settlement Classification for Previous Year exists, also select the Total Remuneration for Previous Year and Number of Calculated Months for Previous Year.
      • Employment: For employees who retired in or before April of each year (before the notification of settlement insurance premium as the result of previous year's report for total remuneration), enter the Total Remuneration for Previous Year.
        As of 2022.07.01, the unemployment benefit rate of employment insurance has increased. Therefore, when entering the 2022 total remuneration of employment insurance for the employee whose loss date of employment insurance is later than 2022.07.02, enter amounts separately for both before and after the rate increase date. (E.g. in the case of an employee with Acquisition Date: 2020.01.01, Loss Date: 2022.08.01. and Total Paid: 7,000,000 KRW, the total remuneration for 2022 needs to be entered separately before and after the date of increase.) * However, when acquiring after the date of increase (2022.07.01.), it does not apply.
      • Industrial Accident: For employees who retired in or before April of each year (before the notification of settlement insurance premium as the result of previous year's report for total remuneration), enter the Total Remuneration for Previous Year.
      • If the previous year's payroll, etc. don't exist on the system, then check the amount and enter them manually.

Annual Salary and Payroll Status

Based on the annual salary information entered in the employee's annual salary master, it provides a graph of the employee's annual salary trends over the last five years.

Annual Salary Status

You can view the annual salary information by year of application or department set in the employee's annual salary table. (Annual salary by year of application is set in Settings > Manage Master > Annual Salary Table.)

The Annual Salary Status page is laid out as follows.

Area Description
① Search window Search by application year, department or employee name conditions
② Annual salary graph by employee It displays the annual salary graph, with changes of annual salary by year of application (up to the last 5 years)

  • Click the employee name at the bottom of graph to view or not view that employee
  • Hover the cursor over the employee name to view only that employee
  • Hover the cursor over a year to display the list of employees and their annual salaries for that year of application
③ Employee list Employees' annual salary information list by year of application (Annual salaries of employees by year of application are set in the ‘Settings > Manage Master > Annual Salary Table’.)

Payroll Status

You can view the payroll by payroll item, total payment/deduction amount, and net payment amount for the year you want to view.

The Payroll Status page is laid out as follows.

Area Description
① Search window Search by year/month and employee name conditions
② Graph by payroll item View annual/monthly payroll graphs

  • It displays annual/monthly payroll by payroll item that sums up all sequences of payroll months
  • It only displays payroll items that are used by the company and have payment amounts
  • Hover the cursor over a payroll item name to only view that payroll item
③ Employee list It displays the payroll by payroll item and total amount

  • Items with no payment amount are displayed as 0
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