Common email signatures<\/span><\/h1>\nWhen members set up their email signatures, you can require them to use the common signature template registered by the administrator.
\nThe administrator can create up to 5 common signature templates.<\/p>\n
Add common signatures<\/span><\/h2>\nAdd a new common signature.<\/p>\n
Templates with common signatures that have been added are automatically enabled, and you can also set that template not to be displayed to members.<\/p>\n
PC Web<\/h3>\n\n- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- Click 'Add common signature'.<\/li>\n
- From the common signatures list, check 'Disabled' for the template you do not want to use as a common signature template.
\nIn the member signature creation window, the basic information entered in the member information is linked and displayed.<\/li>\n - Select how to apply 'Block images\/links from external emails'.\n
\n- Signature name: Enter the name of the template you are adding. (Maximum of 10 characters)<\/li>\n
- style: Depending on the style, you can choose from default, card, horizontal, and free. If you have a webmail signature that has already been created, you can copy the HTML code of that signature and paste it into a freeform editor (HTML mode) to use.<\/li>\n
- Name: Names entered in multiple languages can be displayed in the signature.<\/li>\n
- Company address: Enter the company address in which members include in the signature. (Maximum of 10)<\/li>\n
- Additional comment: You can enter the text to display at the bottom of the signature template. (Company's slogan, etc.)<\/li>\n
- Logo image: You can add logo images to your signature template by uploading the file or entering the image URL. (Excluding the free style)\n
\n- File uploads are limited to 1000px width and 700px height. If the logo image is in GIF format, enter the image URL.<\/li>\n
- If the image size exceeds the file limit, you can use an image editor to customize the image size.<\/li>\n
- When uploading files, the image size may be adjusted. If the adjusted size exceeds 500 KB, it cannot be uploaded.<\/li>\n
- You can upload up to 10 common images per domain, and you can insert up to 5 images per signature.<\/li>\n
- The logo image can be accessed by anyone, so please be sure to exclude personal or sensitive information.<\/li>\n
- QR code: Members who have the permission to connect with external users can include a link or QR code in the signature; this helps the email recipient to add the member as a contact easily.<\/li>\n
- Copy: Copy the HTML code of the template created in the clipboard.<\/li>\n
- Preview: After editing, press 'Preview' to immediately check the edited contents.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n
- Press 'Save' at the bottom to add the template to the common signature list.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Enable or disable common signature<\/h2>\n
After uploading a common signature, you can choose whether to provide the common signature templates to corresponding members.<\/p>\n
PC Web<\/h3>\n\n- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- Turn the toggle button right to the common signature template on or off from 'Common Signature' to allow usage.<\/li>\n
- Click 'Save' at the top to save the file.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Edit common signatures<\/h2>\n
Edit the created common signature templates.<\/p>\n
PC Web<\/h3>\n\n- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- In the 'Common Signature' list, press 'Edit' right to the signature template and edit the contents from the 'Edit signature' window.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Delete common signatures<\/h2>\n
Delete a common signature template.<\/p>\n
PC Web<\/h3>\n\n- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- In the 'Common Signature' list, press 'Delete' right to the signature template to complete.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Footers<\/h1>\n
You can add a fixed message at the bottom of your emails, such as the company slogan or regulations, to be used as a footer.<\/p>\n
When the footer is set to use, all emails sent by members have footer texts included at the bottom of the email content.<\/p>\n
The footer is not displayed on the compose window and can be viewed in 'Preview' or the sent mailbox after sending an email.<\/p>\n
You can designate different footers based on security level and where emails are sent. Also, you can set up a footer to include each time you send a new email, reply, forward, or resend emails.
\nIf the footer is set differently for internal\/external emails and the recipient includes both internal\/external email addresses, 2 footers are displayed in the sent mailbox.\u00a0<\/span><\/p>\nHowever, the recipient can only view one footer set for internal or external email.<\/p>\n
Add or edit footer<\/strong><\/h2>\nAdd or edit the contents of a footer that will be included when sending an email.<\/p>\n
You can enter up to 10,000 bytes for the footer content.<\/p>\n
\nThe administrator can create up to 5 common signature templates.<\/p>\n
Add a new common signature.<\/p>\n
Templates with common signatures that have been added are automatically enabled, and you can also set that template not to be displayed to members.<\/p>\n
PC Web<\/h3>\n\n- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- Click 'Add common signature'.<\/li>\n
- From the common signatures list, check 'Disabled' for the template you do not want to use as a common signature template.
\nIn the member signature creation window, the basic information entered in the member information is linked and displayed.<\/li>\n - Select how to apply 'Block images\/links from external emails'.\n
\n- Signature name: Enter the name of the template you are adding. (Maximum of 10 characters)<\/li>\n
- style: Depending on the style, you can choose from default, card, horizontal, and free. If you have a webmail signature that has already been created, you can copy the HTML code of that signature and paste it into a freeform editor (HTML mode) to use.<\/li>\n
- Name: Names entered in multiple languages can be displayed in the signature.<\/li>\n
- Company address: Enter the company address in which members include in the signature. (Maximum of 10)<\/li>\n
- Additional comment: You can enter the text to display at the bottom of the signature template. (Company's slogan, etc.)<\/li>\n
- Logo image: You can add logo images to your signature template by uploading the file or entering the image URL. (Excluding the free style)\n
\n- File uploads are limited to 1000px width and 700px height. If the logo image is in GIF format, enter the image URL.<\/li>\n
- If the image size exceeds the file limit, you can use an image editor to customize the image size.<\/li>\n
- When uploading files, the image size may be adjusted. If the adjusted size exceeds 500 KB, it cannot be uploaded.<\/li>\n
- You can upload up to 10 common images per domain, and you can insert up to 5 images per signature.<\/li>\n
- The logo image can be accessed by anyone, so please be sure to exclude personal or sensitive information.<\/li>\n
- QR code: Members who have the permission to connect with external users can include a link or QR code in the signature; this helps the email recipient to add the member as a contact easily.<\/li>\n
- Copy: Copy the HTML code of the template created in the clipboard.<\/li>\n
- Preview: After editing, press 'Preview' to immediately check the edited contents.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n
- Press 'Save' at the bottom to add the template to the common signature list.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Enable or disable common signature<\/h2>\n
After uploading a common signature, you can choose whether to provide the common signature templates to corresponding members.<\/p>\n
PC Web<\/h3>\n\n- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- Turn the toggle button right to the common signature template on or off from 'Common Signature' to allow usage.<\/li>\n
- Click 'Save' at the top to save the file.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Edit common signatures<\/h2>\n
Edit the created common signature templates.<\/p>\n
PC Web<\/h3>\n\n- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- In the 'Common Signature' list, press 'Edit' right to the signature template and edit the contents from the 'Edit signature' window.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Delete common signatures<\/h2>\n
Delete a common signature template.<\/p>\n
PC Web<\/h3>\n\n- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- In the 'Common Signature' list, press 'Delete' right to the signature template to complete.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Footers<\/h1>\n
You can add a fixed message at the bottom of your emails, such as the company slogan or regulations, to be used as a footer.<\/p>\n
When the footer is set to use, all emails sent by members have footer texts included at the bottom of the email content.<\/p>\n
The footer is not displayed on the compose window and can be viewed in 'Preview' or the sent mailbox after sending an email.<\/p>\n
You can designate different footers based on security level and where emails are sent. Also, you can set up a footer to include each time you send a new email, reply, forward, or resend emails.
\nIf the footer is set differently for internal\/external emails and the recipient includes both internal\/external email addresses, 2 footers are displayed in the sent mailbox.\u00a0<\/span><\/p>\nHowever, the recipient can only view one footer set for internal or external email.<\/p>\n
Add or edit footer<\/strong><\/h2>\nAdd or edit the contents of a footer that will be included when sending an email.<\/p>\n
You can enter up to 10,000 bytes for the footer content.<\/p>\n
- \n
- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- Click 'Add common signature'.<\/li>\n
- From the common signatures list, check 'Disabled' for the template you do not want to use as a common signature template.
\nIn the member signature creation window, the basic information entered in the member information is linked and displayed.<\/li>\n - Select how to apply 'Block images\/links from external emails'.\n
- \n
- Signature name: Enter the name of the template you are adding. (Maximum of 10 characters)<\/li>\n
- style: Depending on the style, you can choose from default, card, horizontal, and free. If you have a webmail signature that has already been created, you can copy the HTML code of that signature and paste it into a freeform editor (HTML mode) to use.<\/li>\n
- Name: Names entered in multiple languages can be displayed in the signature.<\/li>\n
- Company address: Enter the company address in which members include in the signature. (Maximum of 10)<\/li>\n
- Additional comment: You can enter the text to display at the bottom of the signature template. (Company's slogan, etc.)<\/li>\n
- Logo image: You can add logo images to your signature template by uploading the file or entering the image URL. (Excluding the free style)\n
- \n
- File uploads are limited to 1000px width and 700px height. If the logo image is in GIF format, enter the image URL.<\/li>\n
- If the image size exceeds the file limit, you can use an image editor to customize the image size.<\/li>\n
- When uploading files, the image size may be adjusted. If the adjusted size exceeds 500 KB, it cannot be uploaded.<\/li>\n
- You can upload up to 10 common images per domain, and you can insert up to 5 images per signature.<\/li>\n
- The logo image can be accessed by anyone, so please be sure to exclude personal or sensitive information.<\/li>\n
- QR code: Members who have the permission to connect with external users can include a link or QR code in the signature; this helps the email recipient to add the member as a contact easily.<\/li>\n
- Copy: Copy the HTML code of the template created in the clipboard.<\/li>\n
- Preview: After editing, press 'Preview' to immediately check the edited contents.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n
- Press 'Save' at the bottom to add the template to the common signature list.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Enable or disable common signature<\/h2>\n
After uploading a common signature, you can choose whether to provide the common signature templates to corresponding members.<\/p>\n
PC Web<\/h3>
\n- \n
- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- Turn the toggle button right to the common signature template on or off from 'Common Signature' to allow usage.<\/li>\n
- Click 'Save' at the top to save the file.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Edit common signatures<\/h2>\n
Edit the created common signature templates.<\/p>\n
PC Web<\/h3>
\n- \n
- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- In the 'Common Signature' list, press 'Edit' right to the signature template and edit the contents from the 'Edit signature' window.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Delete common signatures<\/h2>\n
Delete a common signature template.<\/p>\n
PC Web<\/h3>
\n- \n
- In the left menu of Admin, select 'Service' to expand the menu, then click 'Mail' to go to 'Mail'.<\/li>\n
- Select 'Signature'.<\/li>\n
- In the 'Common Signature' list, press 'Delete' right to the signature template to complete.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n
Footers<\/h1>\n
You can add a fixed message at the bottom of your emails, such as the company slogan or regulations, to be used as a footer.<\/p>\n
When the footer is set to use, all emails sent by members have footer texts included at the bottom of the email content.<\/p>\n
The footer is not displayed on the compose window and can be viewed in 'Preview' or the sent mailbox after sending an email.<\/p>\n
You can designate different footers based on security level and where emails are sent. Also, you can set up a footer to include each time you send a new email, reply, forward, or resend emails.
\nIf the footer is set differently for internal\/external emails and the recipient includes both internal\/external email addresses, 2 footers are displayed in the sent mailbox.\u00a0<\/span><\/p>\nHowever, the recipient can only view one footer set for internal or external email.<\/p>\n
Add or edit footer<\/strong><\/h2>\n
Add or edit the contents of a footer that will be included when sending an email.<\/p>\n
You can enter up to 10,000 bytes for the footer content.<\/p>\n
![\"\"](\"https:\/\/gsaas-help.pstatic.net\/wp-content\/uploads\/2024\/04\/icon-n-path.png\"){kind=icon}
at the right of the Footer section.<\/li>\n![\"\"](\"https:\/\/gsaas-help.pstatic.net\/wp-content\/uploads\/2024\/09\/ct-en-manage-service-signature-templates_1.png\")
<\/p>\n