Adding members in bulk is similar to adding individual members. You can choose to either automatically generate a password or have it set directly by an administrator or the member. Download the sample file corresponding to the chosen password generation method.

In the downloaded file, you can review the member information fields available for bulk addition, along with sample data. The types of member information to be updated are displayed in the first row. You can register up to 100 people at once. To ensure stable data registration, the limit is set to 100 members. If necessary, please register in groups of 100 people.

Depending on the chosen password generation method, the required fields are as follows. The names of each required field in the file are highlighted in red.

• Automatic generation: Last Name, First Name, ID, External Key (if SSO is in use)
• Registration by admin: Last Name, First Name, ID, Password, External Key (if SSO is in use)
• Member registration: Last Name, First Name, ID, Personal mail address, External Key (if SSO is in use)

Required fields must be entered to add members. Other remaining fields are optional and only have to follow the rules for each entry field if you choose to fill them.

The details of the required fields can be set in 'Admin > Manage items'.

Rules for each entry field

- Last Name/First Name

Define the member's first and last name. You can enter up to 80 characters for your first and last name. The following special characters are allowed: ! @ & ( ) – _ + [ ] { } , . /. Both first and last name are required fields.

- ID

Define the member's ID. If you are a NAVER WORKS Core Standard or Standard Plus user, you can send and receive emails with this ID in the NAVER WORKS Mail service. ID is a required field that must be entered. You cannot choose an ID already in use and must follow the rules below when entering.

• ID can include 2~40 characters of English letters (lowercase), numbers (0~9), dots (.), hyphens (-), and underscores (_)
• The first character of an ID must be English letters (lowercase) or numbers
• Dots (.) cannot be the first and last character of an ID. Also, you cannot use dots side by side(..)

- Password

If the registration by administrator is the selected option, the password entry field is displayed. The default password setting allows from 8 to 20 characters of English letters, numbers, and special characters. Customized password setting for the number and usable characters is available in 'Admin > Security > Account Security > Password Management'. Passwords are sensitive information and require special care.

- Personal email

If the member registration is the selected option, personal email addresses are needed to send the NAVER WORKS invitation email that directs members to enter their password. If the automatic generation or the registration by admin are the selected option, the entry field is optional. Personal emails must be entered in the 'ID@Domain' form and must follow SMTP (Simple Mail Transfer Protocol).

* SMTP (Simple Mail Transfer Protocol) as of May 2020: The local part allows up to 40 characters of lowercase English letters, numbers, periods (.), hyphens (-), underscores (_), and exclamation marks (!). Also, up to 255 characters including the domain can be entered.

- External Key

When using SSO, an external key is available to let you sign in with the ID/PW used in the company. NAVER WORKS member information for each company account must be synced, and External Key is the identification information used during this time. The existing company account and NAVER WORKS member information are mapped based on the defined External Key. Therefore, you can sign in with the existing company account to use NAVER WORKS. Each External Key must be unique and cannot include % and \ special characters.

- Secondary email

The NAVER WORKS Core Standard or Standard Plus plan provides a secondary email function. If an additional business email address is needed, you can add up to 10 secondary emails per person. You can choose the added secondary email as an ID connected to LINE/NAVER WORKS. The same rules for the ID entry field apply.

- Nickname

Nickname to display on the profile. You can enter up to 100 characters and can include ! @ & ( ) – _ + [ ] { } , . / special characters.

- User type

Enter one of the user types defined in the 'Member > Position/Level/User Type' menu. If the user type is turned OFF (disabled) in the 'Position/Level/User Type' menu, it will not be displayed in the preview. Also, the user type entered in the file will not be applied.

- Level

Enter one of the job levels defined in the 'Member > Position/Level/User Type' menu. If the job level is turned OFF (disabled) in the 'Position/Level/User Type' menu, it will not be displayed in the preview. Also, the job level entered in the file will not be applied.

- Team

Define the member's primary team. Team names must be entered in sequence, starting from the 1st depth, to accurately identify the team's position within the organization. For example, if you want to select a 3rd-depth team as the primary team, separate each team name with '|' and enter it as '1st-depth team name|2nd-depth team name|3rd-depth team name'.

- Position

Enter one of the job positions defined in the 'Member > Position/Level/User Type' menu. When adding in bulk, only the position of the primary team will be updated. If the job position is disabled in the 'Position/Level/User Type' menu, it will not be displayed in the preview. Also, the job position entered in the file will not be applied.

- Company main phone number

Define the phone number used by your company. You can enter up to 100 characters by combining numbers and -, *, #, +, P, T.

- Mobile phone/Country code

Select the country code for the member's mobile phone. Country code must have '+' in front of the number. For example, '+82' is the country code of Korea.

- Mobile phone/Numbers

The entry field of a member's mobile phone number can take up to 100 characters without counting country code. You can make a combination with numbers and -, *, #, +, P, T. Make sure to enter the correct mobile phone number in case you forget your account information.

- Language used

Define the language that members mainly use. You can select one of five languages (Korean, Japanese, English, Chinese (Simplified), and Chinese (Traditional)) provided by NAVER WORKS. When a member first signs in, all NAVER WORKS services will be in the language of your choice. Please enter one from the following: Korean, English, Japanese, Chinese (Simplified), or Chinese (Traditional).

- Work place

The information on where a member works and can enter up to 100 characters.

- Responsibilities

The primary roles and responsibilities of a member and can enter up to 100 characters.

- Messenger/SNS

You can submit messenger/SNS information that members mainly use. The default service names include LINE, Facebook, and Twitter. If you enter other service names, it shows up as 'Input directly'.

- Messenger·SNS/ID

The ID used for the messenger/SNS, and you can enter up to 100 characters.

- Entry date

Enter the first day of work as numbers in the order of 'YYYYMMDD'.

- Employee number

The member's employee number information and can enter up to 20 characters.

- Account activation date

Enter the date to activate an account as a number in the 'YYYYMMDD' format. If the activation date is in the past or today, the account will be activated immediately. For the activation date in the future, the account will be activated on that date.