Check and manage the status of monitoring policies related to Drive.

1. Tap 'Monitoring' from the Admin menu.
2. In the left menu, tap 'Drive' and then 'Manage Policies' to go the relevant page.
   • Number: The serial number of the policy. Saving a policy automatically creates the policy number.
   • Policy Title: The title of the policy.
   • Filtered: The number of files filtered by this policy. Up to 100,000 are displayed.
   • Use status: Displays whether the policy is in use.

Create monitoring policies for Drive and manage them, including settings for deletion and usage.

1. Click 'Monitoring' from the Admin menu.
2. In the left menu, click 'Drive' and then 'Manage Policies' to go the relevant page.
   • Number: The serial number of the policy. Saving a policy automatically creates the policy number.
   • Date: The date and time the policy was created.
   • Policy Title: The title of the policy.
   • Target: Displayed as all members or the name of the members selected as the target for the given policy.
   • Task: Display one of the following: Download, Share link, and Upload.
   • Criteria: Displays set file size, number, name, and extensions.
   • Registered By: The name and email address of the member who created the policy.
   • Filtered: The number of files filtered by this policy. Click to check the filtering details such as the information of the filtered file. Up to 100,000 are displayed.
   • Applied period: The period in which the policy will be applied. Monitoring will take place during that period.
   • Use status: Displays whether the policy is in use. If you do not want to use it, edit the applied period, or delete the policy.

You must enter the title of the policy, criteria for the conditions, and the application period.

1. Click 'Add policy' at the top of the 'Manage Policies' page to go to the Add policy page. Then select 'Upload'.
   • Policy title(required): Enter the title of the policy on Drive.
   • Set conditions: An item of conditions under which the policy will be applied. You can select multiple conditions at the same time. All of the selected conditions must be true to be monitored. (Operates with AND condition.)
     • Criteria (required)
       • Filter contents: The criteria to filter by contents.Select one among 'File name + contents', 'File name', 'Contents', 'Extension' and enter the text for filtering. You can add 1 phrase per policy.
     • Appoint members:Select 'Select members' or 'Security Policy Group'.
       • Select members: Enter a member or team name to add a member. If the entered member uploads the file, the selected actions will proceed.
       • Security Policy Group: Select the security policy group to set as a condition. If a member in the security policy group uploads a file, the selected actions will proceed. Only 1 security policy group can be selected, and the member settings can be edited in 'Security' > 'Security Policy Group'.
   • Set application period(required): Set the period to apply the policy.
   • Notification settings: If enabled, email and service notifications are sent when the set conditions are satisfied. If disabled, you can still monitor the cases that satisfy the conditions of the policy in the monitoring page.
     • Notifications to users: A warning notification is automatically sent to the member who caused it when a situation that meets the set conditions occurs. When you enter what you want to deliver to the member, the notification will include that content.
       • Content to be sent: Enter the content to deliver to the member.
       • Notification method: Choose how to receive notifications. You can select 1 or more options between email and service notifications.
     • Notifications to administrators: Notifications are sent to the administrator when a situation that meets the set conditions occurs.
       • Notification recipient: Click 'Add address' to select members to receive notifications. You can select up to 5.
       • Notification method: Choose how to receive notifications. You can select 1 or more options between email and service notifications.
2. At the top right, click 'Save' to save the information to the list.

You must enter the title of the policy, criteria for the conditions, and the application period.

1. Click 'Add policy' at the top of the 'Manage Policies' page to go to the Add policy page. Then select 'Download'.
   • Policy title (required): Enter the title of the policy on Drive.
   • Set conditions: An item of conditions under which the policy will be applied. You can select multiple conditions at the same time. All of the selected conditions must be true to be monitored. (Operates with AND condition.)
     • Criteria (required): You can select one of the options below.If you select 'File size' or 'No. of Files', the download history for 1 day is collected and monitored. When the monitoring conditions are met, the monitoring screen informs you immediately.
       • File size: When the daily download file size exceeds the set value, it is monitored according to the condition of the policy.
       • No. of Files: When the daily number of downloads exceeds the set value, it is monitored according to the conditions of the policy.
       • Filter contents: The criteria to filter by contents.Select one among 'File name + contents', 'File name', 'Contents', 'Extension' and enter the text for filtering. You can add 1 phrase per policy.
     • Appoint members: Select 'Select members' or 'Security Policy Group'.
       • Select members: Enter a member or team name to add a member. If the entered member downloads the file, the selected actions will proceed.
       • Security Policy Group: Select the security policy group to set as a condition. If a member in the security policy group downloads a file, the selected actions will proceed. Only 1 security policy group can be selected, and the member settings can be edited in 'Security' > 'Security Policy Group'.
     • Policies can only be created when specific members have performed tasks that meet the criteria.Select 'Appoint members' of the appoint members field and enter the name of member or an organization to add.
   • Set application period(required): Set the period to apply the policy.
   • Notification settings: If enabled, email and service notifications are sent when the set conditions are satisfied. If disabled, you can still monitor the cases that satisfy the conditions of the policy in the monitoring page.
     • Notifications to users: When a situation corresponding to the set condition occurs, a warning notification is automatically sent to the member who caused it. When you enter what you want to deliver to the member, the notification will include that content.
       • Content to be sent: Enter the content to deliver to the member.
       • Notification method: Choose how to receive notifications. You can select 1 or more options between email and service notifications.
     • Notifications to administrators: Notifications are sent to the administrator when a situation that meets the set conditions occurs.
       • Notification recipient: Click 'Contacts' to select members to receive notifications. You can select up to 5.
       • Notification method: Choose how to receive notifications. You can select 1 or more options between email and service notifications.
2. At the top right, click 'Save' to save the information to the list.

You must enter the title of the policy, criteria for the conditions, and the application period.

1. Click 'Add policy' at the top of the 'Manage Policies' page to go to the Add policy page. Then press 'Share link' at the top to redirect.
   • Policy title(required): Enter the title of the policy on Drive.
   • Set conditions: An item of conditions under which the policy will be applied. It is monitored based on the time the link was created.For content filtering, monitoring is only available when the file link is shared. You can select multiple conditions at the same time. All of the selected conditions must be true to be monitored. (Operates with AND condition.)
     • Criteria(required): You can select one of the options below.If you select 'File size', the download history for 1 day is collected and monitored. When the monitoring conditions are met, the monitoring screen informs you immediately.
       • File size: When the size of the file or folder that is created as a link exceeds the set value, it is monitored according to the condition of the policy.
       • Filter contents: The criteria to filter by contents.Select one among 'File name + contents', 'File name', 'Contents', 'Extension' and enter the text for filtering. You can add 1 phrase per policy.
     • Appoint members: Select 'Select members' or 'Security Policy Group'.
       • Select members: Enter a member or team name to add a member. If the entered member shares file link, the selected actions will proceed.
       • Security Policy Group: Select the security policy group to set as a condition. If a member in that security policy group shares file link, the selected actions will proceed. Only 1 security policy group can be selected, and the member settings can be edited in 'Security' > 'Security Policy Group'.
   • Set application period(required): Set the period to apply the policy.
   • Notification settings: If enabled, email and service notifications are sent when the set conditions are satisfied. If disabled, you can still monitor the cases that satisfy the conditions of the policy in the monitoring page.
     • Notifications to users: When a situation corresponding to the set condition occurs, a warning notification is automatically sent to the member who caused it. When you enter what you want to deliver to the member, the notification will include that content.
       • Content to be sent: Enter the content to deliver to the member.
       • Notification method: Choose how to receive notifications. You can select 1 or more options between email and service notifications.
     • Notifications to administrators: Notifications are sent to the administrator when a situation that meets the set conditions occurs.
       • Notification recipient: Click 'Add address' to select members to receive notifications. You can select up to 5.
       • Notification method: Choose how to receive notifications. You can select 1 or more options between email and service notifications.
2. At the top right, click 'Save' to save the information to the list.

1. Click 'Policy title' of the policy you want to edit from the policy list on the 'Manage Policies' screen to open the 'Modify policy' screen and edit the required details.
2. At the top right, click 'Save' to edit the policy on Drive.

1. On the 'Manage Policies' page, check the checkbox of the policy you want to delete.
2. Click 'Delete' at the top to delete the selected policy.

1. On the 'Manage Policies' page, tap the search icon, and expand the search menu.
2. Enter the search information and tap 'Search'.

1. Select the items from the search section of the 'Manage Policies' page.
2. Enter the search information and click 'Search'.

• Date: The date and time the policy was created.
• Policy Number: The serial number of the policy that was monitored. Press to view the details of the policy.
• User: The name and email address of the member who performed the task corresponding to the policy.
• File/Folder name: The name of the file or folder that was uploaded, downloaded, or shared as a link.

• Date: The date and time the policy was created.
• Policy Number: The serial number of the policy that was monitored. Press to view the details of the policy.
• Task: Displayed as one of Upload, Download, and Share link.
• Criteria: The set criteria of the policy are displayed.
  • When content filtering is the criterion for the condition: Filtered phrase
  • When the file size is the criterion of the condition: the selected file size
  • When the number of files is the criterion for the condition: The number of files selected
• User: The name and email address of the member who performed the task corresponding to the policy.
• File/Folder name: The name of the file or folder that was uploaded, downloaded, or shared as a link. Click to check the detailed information of the file/folder.
  • Detailed information for upload: Date, Service type, File name, File size, File location, View original file
  • Detailed information for download: Download date, download service type, download file name, download size, download file location
  • View link details: Link, Link creator, Link valid period, Name, Size, Path, Upload date, Modification date, Access permission, Link access info
• File size: The size of the file or folder that was uploaded, downloaded, or shared as a link.
• File location: The path to the folder in which the file is located.

1. Tap the search icon from the 'Monitoring' page to expand the search menu and enter conditions.Tap 'Search' to search.

You can search by selecting the period and using advanced search to apply multiple conditions per search.

1. On the 'Monitoring' page, select the 'Period' to search.Click 'Advanced' to apply multiple conditions at once for a search. The following search conditions are available.
   • Monitoring items: Select one among Upload, Download, and Share link.
   • User: Enter the name and email address of the member who performed the task that corresponds to the policy. The auto-complete function is available.
   • File name
   • Policy Number
2. Click 'Search' to view the search results.