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Manage links and view history

This feature is available after applying for WORKS Drive or the Standard or Standard Plus plan of NAVER WORKS Core.

You can change settings or delete links for each link you're sharing.
You can view the activity history of what the recipient did on the page accessed through the link.
The administrator can set whether to allow the link sharing function, set the link expiration period, or restrict link access permissions in Admin.

Manage links

You can change settings for the shared link, such as the link sharing scope, expiration date, edit/read permissions, and whether to provide a download button.
To change the link sharing scope, you must delete the existing link and create a new one.

Drive App

  1. Tap next to the file or folder with the link created.
  2. Tap 'Link Settings'.
  3. Tap 'Change Settings' to change the settings.
  4. Tap 'Save'.

PC Web

  1. Click at the top.
  2. Click 'Drive'.
  3. Click next to the file or folder with the link created.
  4. Click 'Link Settings'.
  5. Change the settings.
  6. Click 'Save'.

Drive Explorer

  1. Right-click a shared file.
  2. Click 'NAVER WORKS Drive > Manage and send links'.
  3. Click 'Settings' to check the details.
  4. Change access, expiration, and edit permissions.
  5. Click 'OK'.

Link sharing scope

You can select one of the following access permissions to ensure security when sharing a link.
Depending on the administrator’s setting, some access permissions may not be available.

Public Anyone with the link can access (Password optional)
Company members Anyone registered as a company member
Specific People (OTP) Only those who receive the OTP email

Regardless of the access permission settings, you may be unable to access a link for the following reasons.

  • If the person who shared the link has deleted the link
  • If the link was deleted because the expiration date has passed
  • If the link’s access permissions change and you no longer have access
  • If you are excluded from the list of people who can access the link (OTP authentication)
  • If you are accessing from a browser other than the first verified browser for an only specific people (OTP authentication) link

Expiration date

You can select the validity period from unlimited, 7 days, 30 days, 90 days, or 180 days.
Depending on the administrator's settings, you may not be able to set a validity period.

Edit permission scope

By default, links are created with 'Edit' permissions, but permissions can be changed for security and usability considerations.

The permission options available depend on whether you are sharing a folder or a file via a link.

Folder File
Edit Upload, Download, Preview, Edit, Move, Delete Download, Preview, Edit, Delete
Upload/Download Upload, Download, Preview Not provided
Upload Upload, Preview Not provided
Download Download, Preview Download, Preview
Preview Preview Preview

 

Passwords

When selecting 'Public' for the sharing scope, you can limit access to only those who know the password.
Passwords can be 4-16 characters long and can include numbers, letters, and special characters.

Delete a link

If you no longer want to share files and folders that you have shared via a link, you can unshare them by deleting the link to the file or folder.

Drive App

  1. Tap next to the file or folder with the link created.
  2. Tap 'Link Settings'.
  3. Tap 'Delete Link'.

PC Web

  1. Click at the top.
  2. Click 'Drive'.
  3. Click next to the file or folder with the link created.
  4. Click 'Link Settings'.
  5. Click 'Delete Link'.

Drive Explorer

  1. Right-click a shared file.
  2. Click 'NAVER WORKS Drive > Manage and send links'.
  3. Click 'Delete'.
  4. Click 'Delete'.

Check link history

You can check the activity history for the last 6 months within the shared link.
You can check the history of activities before the link expires.
Once you delete a link, the sharing history for the link will also be deleted.

  • Link access
  • Preview
  • Rename
  • Download
  • New Folder
  • Upload
  • Overwrite
  • Moved
  • Copy
  • Deleted

Drive App

  1. Tap next to the file or folder with the link created.
  2. Tap 'Link Settings'.
  3. Tap 'Link History' on the link management screen.

PC Web

  1. Click at the top.
  2. Click 'Drive'.
  3. Click next to the file or folder with the link created.
  4. Click 'Link History'.

Drive Explorer

  1. Right-click a shared file.
  2. Click 'NAVER WORKS Drive > Link History'.
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