You can view your attendance-related status and member's absence status.
My Absence Schedule
You can view your annual leave accrual, usage status, and absence history
The My Absence Schedule page is laid out as follows.
Area | Description |
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① Summary of My Annual Leave | It displays your annual leave statusBy tapping ‘Details’, you can check Annual Leaves by Year, Annual Leaves for Less Than a Year, Carried Over Annual Leaves for Less than a Year, Number of Carried Over Days, and Adjusted Annual Leaves. This button is not displayed if the company has set annual leave details to ‘Do not display’
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② Search | Search the absence history by year and absence type conditions |
③ See Only Deducted Leaves | It only displays absence history that were deducted from annual leaves |
④ Absence history list | Check absence history
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The number of annual leave days is determined by the company's settings in .
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For employees who have been granted special leave and have the use history, the special leave information is displayed under My Annual Leave Summary.
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When the special leave information is displayed, tap ‘Detail’ to check the use period of the leave (annual leave/special leave).
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How to display the no. of annual leave days
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If the company has enabled the annual leave in unit of hours and the base work hours of the work arrangement (Daily Standard Work Hours in case of Flex Time System) has not changed during the annual leave usage period, then the remaining annual leave duration is displayed in the ‘day(s) + hour(s) + minute(s)’ format. (e.g., 15 days 5 hours 30 minutes).
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If the base work hours change following a work arrangement change in the middle or if an annual leave in unit of hours is not used, then the remaining annual leave duration is displayed up to 3 decimal places (e.g., 15.625 days).
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My Leave Schedule
This menu is provided only to part-timers. Part-timers can check their total leave days, remaining leave days, and leave schedule.
The My Leave Schedule page is laid out as follows.
Area | Description |
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① Remaining Leaves/Total Leave Days | It displays remaining leaves and total leave days |
② Leave Schedule | It displays the leave schedule |
③ Days Used | It displays the total number of leave days used |
Absence Status
You can view the weekly absence status of the entire company or members of your organization.
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The Absence Status menu is only displayed to users with the permission to view absence status. For more information about the permission to view absence status, see .
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By default, only the absence status of your organizations is displayed. To change settings so that the absence status of all members of the company is displayed, see .
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When using it as a corporate group, the ‘Select Company’ field is displayed for employees granted with the permission to view absence status of the corporate group.
The Absence Status page is laid out as follows.
Area | Description |
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Weekly Absence Status Summary | It displays the absence status by date for the applicable week
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Clock-in/out Status
You can check My Weekly or Monthly Clock-in/out Status. For more information about clock-in/out check, see .
The Clock-in/out Status page is laid out as follows.
Area | Description |
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① Work Schedule Calendar | Check the user's work plan in the calendar form
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② Search window | Search clock-in/out status by period. If you select ‘Except Holidays’, then only the days excluding holidays are displayed in the search results |
③ Clock-in/out status list | Check clock-in/out history
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Description of clock-in/out check environment label:
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PC: checked from the PC page
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Mobile: checked from the mobile app
- WorkTalk: when clock-in/out is entered in WorkTalk (It is displayed when entering with the ‘Current time’ method, and it is displayed as ‘PC’ or ‘mobile’ depending on the environment for ‘Enter manually.’)
- Approval: when a work result request form is reported for approval
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Assumed: when the work arrangement is set to Consider as having worked during entered hours even if clock-in/out times are missing
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Entered by Admin: when the clock-in/out time is entered by the Attendance admin
If the clock-in/out entries are restricted only within a ‘Radius of the business place and workplace location’ or ‘Radius of specified location’ based on the admin's work arrangement settings, then location information collection information text is displayed on the bottom of the page for employees using that work arrangement.
Add/Edit Work Schedule
Members or part-time employees who use the ‘Report Approval of Work Schedule’ method of Select a Set Time to Clock-in/out or Flexible Clock-in/out can request their work schedules by tapping at the top of the Clock-in/out Status page. The work schedule requested must be approved to clock in or out.
You can only add or edit work schedules for today and afterward. You can only view work schedules before today.
The following describes how to add or edit a work schedule.
- On the Mobile Home's 'Service Menu', tap 'My Work'.
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Click 'Manage Attendance > Clock-in/out Status' from the menu.
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Select the general work hour slot (set by the admin), holidays, and days off to work on from the work schedule, and then tap dates on the calendar to organize the work schedule calendar.
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Work Day: Select the time slot to work in, and then tap the dates on the calendar. You can choose from different time slots if the company has set up multiple slots. You can also work in different time slots for different dates.
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Edit Work Schedule: This button is displayed for employee applicable for the ‘Report Approval of Work Schedule’ method of ‘Flexible Clock-in/out’. You can manually add time slots different from the work hour slot set by the admin to organize your work schedule.
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Tap ‘Edit Work Schedule’, and then tap ‘Add Work Schedule’.
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Clock-in: Set the clock-in time slot. The clock-in time according to the general work start time and mandatory work start time set by the admin is automatically displayed. You can set the clock-in time from the general work start time. If the company uses mandatory work, you can't set the clock-in time to be later than the mandatory work start time.
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Clock-out: Set the clock-out time slot. The clock-out time according to the daily standard work hours and mandatory work end time set by the admin is automatically displayed. If the company uses mandatory work, you can't set the clock-out time to be earlier than the mandatory work end time.
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Work Hours: Work hours according to the entered clock-in/out times are automatically displayed.
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Holiday/Day off: Select ‘Holiday’ or ‘Day off’, and tap the dates to set as the holiday or day off on the calendar, respectively. The number of days or days of a week that can be set as holiday or day off depend on the company's work arrangement settings.
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If it is set to ‘No Limitations’, there is no limitation to the number of holidays or days off in a week.
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If it's set to ‘Has Fixed Number of Days’, the number of holidays or days off can't exceed the maximum number of days set by the admin.
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If it's set to ‘Has Fixed Day of the Week,’ then the option for selecting ‘Holiday’ and ‘Day off’ becomes unavailable in the work schedule checkbox, and they're automatically set to the days set by the admin.
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The selected work hour slot and whether it is a holiday or day off is displayed on the calendar's date. You can tap ‘x’ to delete it.
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If work hour slots, holidays, or days off are set to the same day of the week, then tapping a day in the calendar will apply the configuration automatically.
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Work schedules are set monthly. You can request a work schedule for another month after submitting or canceling the work schedule of the month currently being edited.
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If you set the work arrangement to ‘Don't Work on Public Holidays and Predetermined Holidays,’ work schedules can't be added to public holidays or predetermined holidays.
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If the ‘Don't Work on Public Holidays and Predetermined Holidays’ option is not selected, then the employee can add those dates as workdays. Since the public holidays and predetermined holidays are not applicable, the workday/holiday/day off standard set in the work arrangement of the individual is followed.
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Holidays refer to paid days off (e.g., Children's Day) provided when Calendar by Country is enabled in Manage Company Holidays menu.
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Predetermined holidays refer to anniversaries set by the company (e.g., company's foundation anniversary).
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Check the work hours set for each week at the bottom of the calendar.
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To reset the created content, tap ‘Reset’ to delete everything.
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Tap ‘Request’ to report approval.
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The editor page for the work schedule request form will open. The work schedule requested will be displayed on the form's calendar.
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Enter the document title, reason, approval line, and sharing settings.
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Tap ‘Report’ to report the document for approval.
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When the document is approved, it will be reflected to your work schedule.
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The document number will be displayed at the bottom of the work schedule calendar.
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Edit Clock-in/out Time and Break Time
‘Detail’ in the clock-in/out status list is displayed from midnight. Tap ‘Detail’ to search the details for the clock-in/out status on the applicable date and to edit the clock-in/out record or add break/outside work.
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Whether to edit timeclock record differs, depending on the work arrangement settings.
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The information can only be changed within the period set by the attendance admin.
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Even if the date falls within the changeable period, you can't change the clock-in/out time in View Details when there is no attendance records entered on that date.
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To change the clock-in/out times of a date that is not within the editable period, fill out a Work Result Request form in ‘Approval Home > Create Document’ and get it approved.
- On the Mobile Home's 'Service Menu', tap 'My Work'.
- Click 'Manage Attendance > Clock-in/out Status' from the menu.
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Tap ‘Detail’ of the date when you want to edit the time in the clock-in/out status list.
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Change the clock-in/out time or add the break/outside work, and then tap ‘OK’.
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When changing the clock-out time, you must select the date to edit clock-out results of the night before or the next morning.
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When
is displayed, you can check the work plan of the applicable month by taping the button.
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‘Work Location’ field is displayed if the company has set the work location to ‘Use’.
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You can enter the work location of the base date.
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If there is a work location already entered upon clock-in/out check, it is saved with the work location updated last.
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You can confirm the work hours until the closing date by tapping ‘Confirm Work Hours’.
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It is displayed from the closing date set by the Admin to the confirmation date. After confirming the work hours, you can't edit data before the closing date any longer.
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Reset Today's Clock-in/out Times
You can reset and re-enter today's clock-in/out records if needed.
The following describes how to reset today's clock-in/out times.
- On the Mobile Home's 'Service Menu', tap 'My Work'.
- Click 'Manage Attendance > Clock-in/out Status' from the menu.
- Tap
of that day from the clock-in/out status list.
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From the View Details pop-up window, tap ‘Reset’.When you execute a reset, any clock-in/out times entered by the employee or the admin are reset. However, you can't reset them in the following cases (including non-display of ‘Reset’).
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If the work result request form has been filled out for that day
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If the employee's work arrangement has been selected to ‘Consider as having worked during entered hours even if clock-in/out times are missing’ (‘Reset’ is not displayed)
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If time change is set to ‘Not allow’ when setting the work arrangement
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When you reset the clock-in/out information, then absence hours registered for that date are also reset. If you don't enter the clock-in/out times after resetting them, they won't be reflected to work hours.
Work Hour Status
You can check your weekly or monthly work hour status in the Work Hour Status menu.
The Work Hour Status page is laid out as follows.
Area | Description |
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① Search window | Search the work hour status by year or month. Selecting ‘Except Holidays’ will display days except holidays as search results |
② Daily Average Remaining Time/Accumulated Time During Calculation Period |
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③ Work hour status list | Check work hours
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The scope of absence schedule included in the work hours being recognized as work hours when the work arrangement is ‘Clock-in/out at a Fixed Time’ is as follows.
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Calculation of regular work hours on days with both absence schedule and work records
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If hours used for absence are fewer than the general work hours,
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(Absence hours used + work hours) =< general work hours: Absence hours used + work hours are recognized.
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(Absence Hours Used + Work Hours) > Regular Work Hours: Only hours up to normal work hours are recognized.
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Absence hours used >= general work hours: Only absence hours used are recognized.
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Even if an absence schedule is included in work hours, absences on holidays or days off are not added to work hours.
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Calculating work hours of a new employee starting mid-month is as follows.
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For midway recruits after the work arrangement has been applied, or employees whose work arrangement was changed mid-period, the standard work hours and maximum extension time allowed are prorated.
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For the ‘Clock-in/out at a Fixed Time’ method, the work hours are calculated by Daily Standard Work Hours (e.g., 8 hour) x Number of Days Worked. Maximum work hours are calculated by Maximum Work Hours Per Week (e.g., 12 hours/week) x Number of Days that employees can work within the calculation period for midway recruits (including holidays)/7.
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For the ‘Flexible Clock-in/out’ method, the work hours are calculated by Daily Standard Work Hours (e.g., 8 hour) x Number of Days Worked. Maximum work hours are calculated by Maximum Work Hours Per Week (e.g., 12 hours/week) x Number of Days that employees can work within the calculation period for midway recruits (including holidays)/7.
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