Help Center User GuideMy WorkMobile App

Management

This feature is available after applying for WORKS Approval.

​The Management menu is for the head of the organization(or for the part-timer managers).

You can search the following statuses.

  • When using Attendance service: member status of your department (including concurrent positions) or the company, absence status or work status by department

  • When using Expenses service: expenses status of your department (including concurrent departments) or the company

  • When use of part-time employees is enabled: status of part-time employees, leave or work status by workplace

Each sub-menu of the Management is only displayed to employees who have the search permission. The search scope and permission can be set by the HR admin. For more details about search permissions settings in the Management menu, see Management Search Settings.

Member Status

You can view the personnel information, annual leave information, special leave information, and absence request history of members of the entire company or your organization.

To use the Member Status menu, tap ‘My Work’ in ‘Service Menu’ of Mobile Home. Then, tap ‘Management > Member Status’ from the menu.

The Member Status page is laid out as follows.

Area Description
① Search Search members by department or employee name.

  • Department: Select one or more desired departments to view.
  • When using as a corporate group, select Company in the search area to search.
② Include Concurrent Position Search employees, including those who are concurrently appointed to the company or corporate group. (For concurrent employees, the primary department is displayed in the Department.)
③ Member list Check Member Information

  • Can filter the employment status, employment type, job title, and job position by item.
  • Department: Displays the search target department and its sub-departments. Tap to display the member information of the applicable department.
  • Personnel Card: Tap to display the personnel card of the applicable employee.
  • Absence History: Tap to display absence schedule page of the applicable employee. If there is a special leave use history, it is also displayed.

Department Absence Status

You can search the absence status of members of the whole company or your own organization.

To use the Department Absence Status menu, tap ‘My Work’ in ‘Service Menu’ of Mobile Home. Then, tap ‘Management > Department Absence Status’ from the menu.

The Department Absence Status page is laid out as follows.

Description
① Search Search members by department or period.

  • Department: Select one or more desired departments to view.
  • When using as a corporate group, select Company in the search area to search.
②Include Concurrent Position Search employees, including those who are concurrently appointed to the company or corporate group. (For concurrent employees, the primary department is displayed in the Department.)
③ List of absence status by department Check the information for absence statuses by department.

  • If there is an absent employee, then the number of absent employees per item is displayed. Tap to display detailed absence history, or tap the document number to check the absence application document (if you have approval and sharing permissions for the applicable document).

Department Work Status

You can search the work status of members of the whole company or your own organization.

To use the Department Work Status menu, tap ‘My Work’ in ‘Service Menu’ of Mobile Home. Then, tap ‘Management > Department Work Status’ from the menu.

The Department Work Status page is laid out as follows.

By Date

You can check the overall work status such as a member’s clock-in/out times, late clock-in/early clock-out status, noncompliance with obligatory work hours, work hours, existence of work plan, and absence by date.

Area Description
① Search Search the work status of members by base date, department, and employee name or select an item to search.

  • Department: Select one or more desired departments to view.
  • Include concurrent positions: Search employees, including those who are concurrently appointed to the company or corporate group. (For concurrent employees, the primary department is displayed in Department.)
  • When using as a corporate group, select ‘Company’ in the search area to search.
② Select date Open the previous date or the next date, Tap Today to open today's date
③ List of work status by date Tap the department name to display the work status information of the department members.

  • Clock-in/out time: time to clock in/out
  • Late clock-in/Early clock-out: Only applied when the company checks late clock-in/early clock-out for employees to whom the Clock-in/out at a Fixed Time method is applied.
  • Non-compliance with Obligatory Work Hours: Only applied when the company checks the obligatory work for employees to whom the Flexible Clock-in/out method is applied.
  • Work Hours: Depending on the work arrangement by employee, they are displayed as regular/extended/night or holiday regular/holiday overtime/holiday night. Extended/night hours and holiday work hours are displayed when the work result request form is completed. When these aren't checked, the work hours are not recorded. Absences applied as Add up to Work Hours absence items are displayed in the Regular Work Hours.
  • Work Plan Status: When the company uses a Work Plan, if employees with extended and night work, along with holiday work plans, fills in the Work Plan and gets approval, then ‘Work Plan Planned’ will be displayed.
  • Absence: Displays the absence application status on all absence items set by the company such as annual leaves and biztrips.

‘No work arrangement designated’ is displayed for all employees who have not been designated a work plan. First designate the employee's work arrangement by referring to Manage Work Arrangement.

By Department

You can search the information related to late clock-in, early clock-out, non-compliance with obligatory work, overtime work, work result request, and employees by department.

Area Description
① Search Search members' work status by department or period.

  • Department: Select one or more desired departments to view.
  • When using as a corporate group, select ‘Company’ in the search area to search.
②Include Concurrent Position Search employees, including those who are concurrently appointed to the company or corporate group (For concurrent employees, the primary department is displayed in Department.)
③ List of work status by department Check the member's work status by department.

  • Tap the number of cases displayed in blue to display details.
  • Department: Displays the search target department and its sub-departments.
  • Late clock-in/Early clock-out: Applied only when the company checks Obligatory Work for employees to whom the Clock-in/out at a Fixed Time method is applied.
  • Non-compliance with Obligatory Work Hours: Only applied when the company checks the Obligatory Work for employees to whom the Flexible Clock-in/out method is applied.
  • Overtime: Displays the work cases other than the Regular work hours set by the company for employees to whom the Clock-in/out at a Fixed Time method is applied, as well as the number of employees.
  • Work Plan Request/Work Result Request: Displays the number of work plan/work result requests and the number of employees.

By Employee

You can search the work status by employee.

Area Description
① Search Search members' work status by base date, work arrangement, department, or employee name.

  • Department: Select one or more desired departments to view.
  • When using as a corporate group, select ‘Company’ in the search area to search.
②Include Concurrent Position Search employees, including those who are concurrently appointed to the company or corporate group. (For concurrent employees, the primary department is displayed in the Department.)
③ List of work status by employee Check the work status by employee.

  • Department: Displays the search target department. Tap to display employees of the applicable department.
  • Employee: Search employees in the search target department and its sub-departments, as well as concurrent employees in the corporate group.
  • Daily Average Remaining Hours: remaining workdays and remaining standard work hours within the settlement period
  • Cumulative Hours within the Settlement Period:When applying the ‘Clock-in/out at a Fixed Time’ method, the settlement period is a month. The standard work hours in a month are compared to the sum of Regular + Extended + Night + Holiday Regular + Holiday Overtime + holiday night. When applying the ‘Flexible Clock-in/out method’, it is based on the Settlement Period. The standard work hours during the applicable period are compared to the cumulative work hours up to now.
  • Work Plan/work result request: Tap the Employee Information area, and then tap the ‘Work Plan’ or ‘Work Result Request’ to display the employee's work plan or work result request history.
  • Clock-in/out Status: Tap the Employee Information area, and then tap the ‘Clock-in/out Status’ to display the employee's clock-in/out status page.
  • Work Hour Status: Tap the Employee Information area, and then tap the ‘Work Hour Status’ to display the employee's work hour status page.

Department Expense Status

You can search the expense status of the whole company or your own organization.

To use the Department Expense Status menu, tap ‘My Work’ in ‘Service Menu’ of Mobile Home. Then, tap ‘Management > Department Expense Status’ from the menu.

The Department Expense Status page is laid out as follows.

Area Description
① Search Search expense status by affiliate department, usage date, and expense item.

  • Affiliated Department: Select one or more desired departments to view.
② Expense settlement status list Displays the number of expense settlements and their amounts by affiliated department.

Tap to display expense settlement details.

Personal Expense Status

You can search the expense settlement application status by employee of the whole company or your own organization and the attendee status.

To use the Personal Expense Status menu, tap ‘My Work’ in ‘Service Menu’ of Mobile Home. Then, tap ‘Management > Personal Expense Status’ from the menu.

The Personal Expense Status page is laid out as follows.

Requestor

You can search the personal expense settlement status of the affiliate department.

Area Description
① Search Search expense status by affiliate department, usage date, and expense item.

  • Affiliated Department: Select one or more desired departments to view.
② Expense status list Displays the number of expense settlements and their amounts by affiliated department and requestor.

Tap to display expense settlement details.

Attendee

You can search the status of expense settlement requests for which you are included as an attendee.

Area Description
① Search Search expense status by affiliate department, usage date, and expense item.

  • Affiliated Department: Select one or more desired departments to view.
② Expense status list Displays the number of expense settlements and their amounts by affiliated department and attendee.

Tap to display expense settlement details.

Part-timer Status

You can also search the information and leave application status of part-time employees. Workplace managers can search their own workplace by default, and they can search all workplaces registered in the company, depending on the search permissions granted.

To use the Part-timer Status menu, tap ‘My Work’ in ‘Service Menu’ of Mobile Home. Then, tap ‘Management > Part-timer Status’ from the menu.

The Part-timer Status page is laid out as follows.

Area Description
① Search Search part-time employees by workplace and employee name.

  • Workplace: Select one or more desired workplaces to view.
② List of part-time employees Tap the workplace name to check part-time employee's information.

  • Detail: Search the personnel card of the applicable part-time employee.
  • Vacation Leave History: Open the employee's vacation leave schedule page.
  • When the company does not use the Attendance service,Vacation Leave , andVacation Leave History are not displayed.

Leave Status by Workplace

You can search the leave status of part-time employees by workplace. Workplace managers can search their own workplace by default, and they can search all workplaces registered in the company, depending on the search permissions granted. Workplace managers can search their own workplace by default, and they can search all workplaces registered in the company, depending on the search permissions granted.

To use the Leave Status by Workplace menu, tap ‘My Work’ in ‘Service Menu’ of Mobile Home. Then, tap ‘Management > Leave Status by Workplace’ from the menu.

The Leave Status by Workplace page is laid out as follows.

Area Description
① Search Search the leave status of part-time employees by workplace or period.

  • Workplace: Select one or more desired workplaces to view.
② List of leave status by workplace Tap the date to display the leave status by workplace on that day.

Work Status by Workplace

You can search the work status of part-time employees by workplace. Workplace managers can search their own workplace by default, and they can search all workplaces registered in the company, depending on the search permissions granted.

The Work Status by Workplace page is laid out as follows.

By Date

You can check the entire work status information of part-time employees such as clock-in/out time, late clock-in/early clock-out status, non-compliance with obligatory work hours, work hours, work plan status, absence, etc. by date at a glance.

Area Description
① Search Search the work status of part-time employees by workplace or period, or select an item to search.

  • Workplace: Select one or more desired workplaces to view.
  • Select one or more desired items to view.
② Select date Select a date to open the previous date or the next date,
③ List of work status by date Tap the workplace name to display the work status information of the part-time employees in the workplace.

  • Clock-in/out time: time to clock in/out
  • Late clock-in/Early clock-out: Applied only when the company checks Obligatory Work for employees to whom the Clock-in/out at a Fixed Time method is applied.
  • Non-compliance with Obligatory Work Hours: Only applied when the company checks the Obligatory Work for employees to whom the Flexible Clock-in/out method is applied.
  • Work Hours: Depending on the work arrangement by employee, they are displayed as regular/extended/night or holiday regular/holiday overtime/holiday night. Extended/night hours and holiday work hours are displayed when the work result request form is completed. When these aren't checked, the work hours are not recorded. Absences applied as Add up to Work Hours absence items are displayed in the Regular Work Hours.
  • Work Plan Status: When the company uses a Work Plan, if employees with extended and night work, along with holiday work plans, fills in the Work Plan and gets approval, then ‘Work Plan Planned’ will be displayed.
  • Absence: Displays the leave application status of part-time employees.

By Workplace

You can search the number of late clock-ins, early clock-outs, noncompliance with obligatory work hours, overtime, work result requests and number of employees by workplace.

Area Description
① Search Search part-time employee’s work status by workplace and period.

  • Workplace: Select one or more desired workplaces to view.
② List of work status by workplace Check the work status of part-time employees by workplace

By Employee

You can search the work status by part-time employee.

Area Description
① Search Search the work status of part-time employees by base date, work arrangement, workplace or employee name.

  • Workplace: Select one or more desired workplaces to view.
② List of work status by employee Check the work status by part-time employee.

  • Workplace: Displays the search target department. Tap to display employees of the applicable department.
  • Employee: Search employees in the search target department and its sub-departments, as well as concurrent employees in the corporate group.
  • Daily Average Remaining Hours: remaining workdays and remaining standard work hours within the settlement period
  • Cumulative Hours within the Settlement Period: When applying the Clock-in/out at a Fixed Time method, the settlement period is a month. The standard work hours in a month are compared to the sum of Regular + Extended + Night + Holiday Regular + Holiday Overtime + Holiday Night, When applying the Flexible Clock-in/out method, it is based on the Settlement Period when setting the work arrangement. The standard work hours during the applicable period are compared to the cumulative work hours up to now.
  • Work Plan Request: Tap the Employee Information area, and then tap the Work Plan Request to display the employee's Work Plan Request history.
  • Work Result Request: Tap the Employee Information area, and then tap the Work Result Request to display the employee's work result request history.
  • Clock-in/out Status: Tap the Employee Information area, and then tap the Clock-in/out Status to display the employee's clock-in/out status page.
  • Work Hour Status: Tap the Employee Information area, and then tap the Work Hour Status to display the employee's work hour status page.
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